A report on a student meeting
Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
Improvements to Oak Hall
Introduction
This report aims to describe problems in Oak Hall of Residence and discuss possible maintenance work to solve them. The two biggest issues were discussed at a meeting on 12 May, which was attended by 165 of the 250 students who live in the building.
Issue 1: temperature in rooms
A number of students complained that the second-floor bedrooms are too hot. Concerns were raised about lack of sleep and students finding it hard to study in their rooms. Air conditioning was suggested as a possible solution.
However, there is no budget left for installing air conditioning this academic year. Also, installation can only be carried out during holidays as students cannot be present in the building while the work takes place.
Issue 2: improving wheelchair access to Oak Café
It was noted that wheelchair users can only access Oak Café from the back and not the front entrance nearer the lifts. This makes access to the café difficult for wheelchair users. The university is looking to improve its wheelchair access in general by installing ramps in key areas and work can take place during term time with no issues for staff or students.
Conclusion and recommendations
Taking the factors mentioned into account, August would be the best time for the installation of air conditioning. Until then, the university could consider supplying fans to each second-floor room so students can sleep and study comfortably.
The front of the café is recommended as an ideal place to install a wheelchair ramp. This work can take place immediately and should be a priority.
Tips
- Start with the aim of the report and say where the information comes from.
- Use subheadings to make the layout clear. Follow a logical structure, e.g.:
- Introduction
- The problem(s) (Give each issue a separate section)
- Conclusion and recommendations
- Assume the person reading the report has asked you to write it and needs only a brief introduction to the situation.
- Use an impersonal, formal style.
- Use the passive to keep the focus off individual people:
Concerns were raised about ...
... was suggested ... - You should also use objective language for recommendations and conclusions:
... would be the best …
the university could consider ...
... is recommended ...
it is very nice of you to help students and help them to study comfortable and sleep-well
it is reflected to your university and country positively
To answer the question, I must say that I have had to write many reports during all these years. The reports were written for academic and jobs purposes, as a kind of proof of the work made by myself.
These reports contained very detailed results and an evaluation process to analyze the strategies made during the last month. For example, at the Marketing Agency I’ve worked at, the reports were made to communicate the results of the PPC campaigns of each of the clients, these reports were aimed to translate data into business recommendations and also to leave proof of the work realized.
However, in my last job I had to make many types of reports, visits reports (which communicates the insights and last discoveries of our clients, their point of sales, and the whole market. The main objective was to communicate what was happening in the industry, analyze the possible weak points, and build strategies and recommendations for the next marketing plans.
Introduction
This report aims to describe problems in the Hall of Residence of Al-Balqa'a Applied University's Faculty of Medicine and discuss possible solutions to address them, the two biggest issues were discussed at a meeting on 13 June, which was attended by 220 of the 400 students who live in the building.
Issue 1 : The distance between the hall and the faculty
A number of students complained that they must take Ride-hailing services to reach the faculty although they chose the hall to save money that must be paid for public transportation. therefore, now they face an additional financial burden, and if they don't pay, they must walk for a long time with physical effort, a bus that is a free-of-charge shuttle would be an excellent solution.
Issue 2: Building maintenance
It was noted that there are many defects in the electrical wiring , the heating system and the electrical appliances. consequently, it was suggested that the summer holiday would be the best time for maintenance operations.
Conclusion and recommendations
Taking the factors mentioned into account, a shuttle would be a good solution for transportation and July would be the best month for maintenance operations.
Improvement to The faculty
This specific report is written to suggest and ideas that would improve the faculty in general.
1st Issue: Grass maintenance
Many complaints were risen about grass maintenance and grooming. The grass and the plants are blocking the roadside this spring. That is consequently Ruining overall beauty as well as blocking the path.
2nd issue: Lateness of new theatre construction
The faculty was questioned on the reasons about the lateness of opening the new theatres even though they seem to be completed. That again raises doubts about the seriousness of the faculty.
Conclusion
Taking the factors mentioned into account, Those suggestions should be considered seriously and dealt with immediately to ensure the satisfaction of the students.
To date, I haven’t had the opportunity to write a report in English but I’m looking forward to doing it!
Yes, I submitted a report about my visa application because it was taking too long to be decided. I contacted the embassy to ask whether I should prepare for my trip.
Have you ever had to write a report? What for?
Yes In my last job! I elaborate many reports for production area, it was important to avoid quality complainces in our products... :O
Yes, in my current role, I write reports on a weekly, monthly, and quarterly reports. These reports provide strategic updates and help ensure that the leadership team and all departments remain aligned. Each department prepares similar reports, and we hold scheduled meetings to review them collectively.
Have you ever had to write a report? What for?
Yes, I had written reported when I was going to course for learning english language. Our teacher was teaching us how we should write a reported. that is a little hard making opinion. after learning it will become joyfully.