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Making a decision

Listen to a meeting in which colleagues make a decision to practise and improve your listening skills.

Do the preparation task first. Then listen to the audio and do the exercises.

Transcripts

Jani: Thanks for coming, everyone. So, we're here today to define the timeline for our new project.

Emiko: Yes, Jani, that's a great idea.

Carolina: OK. What do you need from us?

Emiko: Hold on a moment. I think we need to decide between us what to do, to make sure it works for all departments.

Jani: Yes, exactly, don't worry. We're going to discuss this and make a decision together. Let's first think about the scheduling of each project phase. What do you think, Emiko?

David: Can I interrupt? I think we should first be clear about the process we'll use to make the decision. How are we going to do it?

Jani: Ah, yes. Good point. Well, I think the best way is for each of you to give your opinion and then we can discuss and make a decision.

David: OK. That sounds good.

Emiko: Yes, that works for me too. I know we're still planning the structure of the later phases of the project, but I think we should begin phase one as soon as possible. We can work out the rest later, as we go along.

David: I'm sorry, I don't think so. How can we start phase one if we're not fully clear on where the rest of the project will take us? We might make a wrong decision and waste time.

Jani: I agree with you on that point, David. However, we'll waste too much time if we wait until everything is planned before we actually start working on the project. I think we should take an agile approach.

David: Agile approach?

Jani: Well, it means that we start quickly and then adapt as we go along.

Emiko: That's right.

Jani: Carolina, you've been very quiet.

Carolina: Um … I'm sorry. I didn't want to interrupt. I'm listening … and thinking.

David: Do you agree we should get the plan right first, and then start with phase one?

Carolina: I'm sorry, David. I don't think I agree with you. It's important to have a good plan. But plans can change, even the good ones – and business changes often. We need to be flexible, and we also need to move quickly.

Jani: OK. So should we take a vote?

Emiko: Well, you're the project leader. Let's go with your decision.

Carolina: Yes, I'll follow your lead, Jani.

David: Well, I guess that's decided then. We'll follow your agile approach, Jani. Start quickly and keep planning the later stages of the project.

Jani: Yes, that's right.

David: I still don't think this is the right decision, but I'm happy to go with the majority. We should add some space into the schedule later for additional work this 'flexibility' will need.

Jani: Don't worry, David, we will. OK, so it's decided then. We'll start phase one as soon as possible, and in the background we'll continue planning the later phases and adapt them as we go along.

Discussion

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Language level

Intermediate: B1

Comments

I work at a Laboratory of Soils and I'm an employee so I don't participate in the taking of decisions but my opinions are very important and often they are taken into account. Actually, the decisions are taken by the main engineer and the technician, they get together in a meeting and make the decisions.

Here in my workplace, usually the decision is made by relevent project staffs who involve reporting and evaluating the project consequences and outcomes.

I am a boss for myself, so the decisions are made by me.

The decision is made by the Head manager without discussion or taking opinions from others. It's Centralized decisions.

Yes, that's right. It would be better to discuss the project or topic and take the opinions of all members who took part in the meeting to assure consensus.

Where I work, the majority of them are protocol guided. Those that need critical or urgent evaluation like the ethical dilemmas, the involvement of the ethical team and sometimes law enforcement is necessary.
In most cases on a routine basis, it's usually the case manager and all interdisciplinary team leaders who meet to work on individual issues of each client.

When I work, I always like to take decisions by expressing my views with family members and friends. Then i take their opinions to make final decision.

In the company where I´m currently working we discuss decisions through dialogue. My coordinator and I are in sync about everything that happens at work, and we share opinions with each other in order to solve problems.
Cheers from Madrid.

We make also some project decisions at the work, even at study. To develop our project work every one of the team members is very active while making a decision. All decisions will be accepted by the team leaders, and if it needs to adapt for them then the team leader can be concluded to the best ones.

in our school the decisions is made by voting

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