Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.


Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


Worksheet91.16 KB

Language level

Average: 4.2 (46 votes)

Submitted by Alexander on Wed, 29/05/2024 - 08:31


In my life in that kind of projects was no structure of tasks and plans, so every member does what he could. Usually one did a lot and another nothing, so such projects are always a mess.

Submitted by Safe_Mode on Sun, 28/04/2024 - 09:47


I didn't organize any events for a long time, but when I did I was responsible for alcohol drinks:)

Submitted by halasaadwh on Wed, 31/01/2024 - 20:56


When I was working ; I actually didn't share the tasks with my team. I was doing everything, but now I share all my home duties with my hasbund
and kids.

Submitted by Toan3002 on Wed, 31/01/2024 - 09:29


In university, I often participated in group work with classmates to give presentations or do group homework. We will divide tasks based on each person's skills.

Submitted by LUCIE LE on Wed, 27/12/2023 - 09:06


I often work with my team and I like that. Because when we work together we make a lot of effective tasks. My leader always dived tasks base on skill, experience and also knowledge of everyone in team.

Submitted by Raho on Mon, 30/10/2023 - 07:43


we actually try to know every one what is it good at before dividing to each other i have worked with team and it went well

Submitted by betelf on Sun, 22/10/2023 - 18:17


I've never worked in a team as far as I can remember. But it seems like a fun way to assign tasks to those who are best suited for them and to listen to feedback or suggestions.

Submitted by TataRyt on Fri, 20/10/2023 - 17:34


In some projects where I was a team-leader, I listened carefully my colleagues and divided up tasks based on their knowledge and skills. I believe it is extremely important to know your team well to allocate responsibilities among them and ensure the success of the project.

Submitted by nourelddinessam1234 on Tue, 12/09/2023 - 07:44


How no.3 in true and false -task2- is true ... shouldn't it be true ?!!

Hello nourelddinessam1234,

Task 2 number 3 is 'Jen enjoys doing the designing tasks' and the correct answer is 'True'. This is because of what Jen says in two places:

Jen, 14:50
Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:56
Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Does that make sense?

All the best,
LearnEnglish team