Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.


Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


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Submitted by Dolka on Wed, 20/10/2021 - 18:06


When we plan a project team, we always end up with one guy doing everything and the rest paying the bills.

Submitted by Suraj paliwal on Mon, 18/10/2021 - 17:57


I usually divided my time into timetable and I makes it convenient for me. I devide my task into hours and doing it with great effort.

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Submitted by iEdd on Wed, 21/07/2021 - 17:08

Actually, I work by my own, so almost all the time it is not neccessary to me ti divide the work in teams. What really I do is planning a timeline with the aims of my work. However, I've been part of teams, and I know it is important have objectives in common ang get them together. As a part of this, we have achieved our goals, and the satisfaction is great.

Submitted by GiulianaAndy on Mon, 05/07/2021 - 19:10

Normally, in my project teams form University each member of the group decides what part of the project wants to do and then when each member of the group finishes their part we do aprevious meeting to see if the project is okay or if we can improve a part.

Submitted by GiulianaAndy on Mon, 05/07/2021 - 18:45

Hello, great lesson. However, I have a question which is about this difference: "I have a lot of things on my mind right now" and "I have someone in mind" So.... In which situations should I use "on my mind" and "in my mind"?

Hi GiulianaAndy,

It's a good question! There is a difference in meaning.

  • If you have something on your mind, it means you're worrying about it. I've got a lot on my mind is a particularly common phrase.
  • If you have something or someone in mind, it means you have a plan or intention about that thing/person. For example, if your company has a job vacancy and you know somebody who is perfect for the job, you could say I have someone in mind and then suggest that person to your manager. Or, if you have ideas about how you want to celebrate your next birthday, you could say I have something in mind to your friends/family.

I hope that helps.


The LearnEnglish Team

Alright, thank you very much. I think I have something in mind about how to use this phrase
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Submitted by Rafaela1 on Thu, 25/02/2021 - 12:56

A good teamwork would work nicely! ;)

Submitted by German on Thu, 25/02/2021 - 02:37

In my project teams the tasks are divided by specialist. For instance, the marketing specialist development the tast related with marketing and social media, the quality specialist do the tasks related with the customer relationship and the operations specialist do the tasks related with the development of the project