Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.

Reading text
Event planning team
online

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10

Discussion

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Language level

Intermediate: B1

Submitted by Dolka on Wed, 20/10/2021 - 18:06

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When we plan a project team, we always end up with one guy doing everything and the rest paying the bills.

Submitted by Suraj paliwal on Mon, 18/10/2021 - 17:57

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I usually divided my time into timetable and I makes it convenient for me. I devide my task into hours and doing it with great effort.

Submitted by iEdd on Wed, 21/07/2021 - 17:08

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Actually, I work by my own, so almost all the time it is not neccessary to me ti divide the work in teams. What really I do is planning a timeline with the aims of my work. However, I've been part of teams, and I know it is important have objectives in common ang get them together. As a part of this, we have achieved our goals, and the satisfaction is great.

Submitted by GiulianaAndy on Mon, 05/07/2021 - 19:10

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Normally, in my project teams form University each member of the group decides what part of the project wants to do and then when each member of the group finishes their part we do aprevious meeting to see if the project is okay or if we can improve a part.

Submitted by GiulianaAndy on Mon, 05/07/2021 - 18:45

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Hello, great lesson. However, I have a question which is about this difference: "I have a lot of things on my mind right now" and "I have someone in mind" So.... In which situations should I use "on my mind" and "in my mind"?

Hi GiulianaAndy,

It's a good question! There is a difference in meaning.

  • If you have something on your mind, it means you're worrying about it. I've got a lot on my mind is a particularly common phrase.
  • If you have something or someone in mind, it means you have a plan or intention about that thing/person. For example, if your company has a job vacancy and you know somebody who is perfect for the job, you could say I have someone in mind and then suggest that person to your manager. Or, if you have ideas about how you want to celebrate your next birthday, you could say I have something in mind to your friends/family.

I hope that helps.

Jonathan

The LearnEnglish Team

Alright, thank you very much. I think I have something in mind about how to use this phrase

Submitted by Rafaela1 on Thu, 25/02/2021 - 12:56

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A good teamwork would work nicely! ;)

Submitted by German on Thu, 25/02/2021 - 02:37

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In my project teams the tasks are divided by specialist. For instance, the marketing specialist development the tast related with marketing and social media, the quality specialist do the tasks related with the customer relationship and the operations specialist do the tasks related with the development of the project

Submitted by Andrea Valencia on Sat, 20/02/2021 - 16:00

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The tasks of the project team are usually divided among four people to get all tasks done in a timely fashion.

Submitted by Abrarhussain on Sat, 20/02/2021 - 08:17

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In our project teams, we are usually divide the event matters according to choice and interest of every one. The team work is most important in all aspects of life. The project tasks are most nice and successful when all the team members do work with real experience ,concentrations ,devotions and most interest.

Submitted by Asni on Sat, 30/01/2021 - 00:21

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When I was at university, we used to schedule a first meeting to define the tasks and divide them among the team members. The usual procedure was the following: first, we created a list of the tasks and then we started a process in which each of them was assigned to the member who chose to work on it according to their skills and abilities. Tough tasks were often the most difficult to assign but we always found a way to negociate.

Submitted by Saad786 on Wed, 13/01/2021 - 15:53

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Our tasks are usually divided according to the group leader. The assignments are given by project leader to other members of the group. We have to accept the task given to us either we like it or not.

Submitted by Ehsan on Tue, 08/12/2020 - 09:57

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If our team has a leader, he divides tasks between project people. Otherwise, In first we try to divide tasks by the capabilities of individuals. finally, we should compromise with each other and if we can't do that, we choose the choices randomly.

Submitted by DIỄM PHÚC on Mon, 07/12/2020 - 01:34

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An event has eight teams: content team, design team, MC team, stage team, entertainment team, media team, logistic team and management team can be exist longer and better

Submitted by Mr.hanymabrok on Sun, 15/11/2020 - 05:16

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oh, it is very difficult and buzzy.

Submitted by danisep on Tue, 29/09/2020 - 20:26

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That’s the best way to divide tasks into projects, take in account team opinions and skills, But sometimes this could be a bad idea if some partners in the group are not agree and both want to make the sames tasks, so the leader have to choice before if the team has the maturity to swap some tasks.

Submitted by Josapc3 on Thu, 10/09/2020 - 17:01

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Well, I don't have a work team at the moment, because I'm the only one person in my department, at the moment but on my previous job, we stablished a leader who would it be able to recognized the skills of every one. After, we created a brain storming and share our opinions to find the best way to complete the project and obtain the best results so I think it's important to keep a good communication with the crew, respet their point of view and hear them.

Submitted by Roblox on Wed, 09/09/2020 - 15:40

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Tasks are usually equally divided into several persons in teamwork. The task will be given to person in team who has highly qualified. I am always happy to do the catering and poster design.

Submitted by Nobu1230 on Wed, 12/08/2020 - 06:03

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We usually divided tasks according to the decision of groop leader.How to assign depends on the member's skills,passion,trustworthiness,already tasks and characteristic.I think division of tasks has huge impact to performance the team,this is because if the member had the task which different from his ability,he couldn't show high performance absolutely.

Submitted by Hennadii on Wed, 05/08/2020 - 10:39

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In my project team tasks are usually divided by our project manager. I can't say it's always right but something like that, anyway. We have a quite strict structure in our company, so all the tasks go down from the director to the heads of departments and further to the team leaders and finally to the doers. Yeap, the very long chain which includes both vertical and horizontal links. Any initiative doesn't meet acceptance. Sadly, but it's true. Anyway, I always try to have an influence on my task if needed, to be able to do it as best as I can. Even if my boss seems not very happy about that.

Submitted by IKEDA on Wed, 29/07/2020 - 18:35

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How to divide and share tasks is always a little hard decision. We would divide tasks based on skills or characteristics the members have. I would like to assign the tasks according to the loads.

Submitted by ryota on Mon, 27/07/2020 - 05:28

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When I divided tasks, I usually discuss with friends and decide each role. There are a lot of role to success the project. Among them, the leader is carefully decided. I think the leader is the best important role. The leader must be someone who can put all team members and their opinions. The leader must take advantage of member’s good point and activity discuss with team members. It can be said the leader determines success of project. If the leader isn’t able to lead all team members, the project will fail. But, don’t leave everything to the leader. It is important that all team members cooperate.

Submitted by Y on Sun, 26/07/2020 - 16:15

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I think that the leader is the most important. Leaders have to divide tasks and organize opinions. Leader has to decide by team members because they have to do tasks efficiently. So not only the leader but also other members have to take responsibility. I think that it is the most efficient to do tasks that suit their personal abilities. And cooperation is also very important. If we work together, we will have many opinions and values. From these things, how to divide tasks is important to do tasks efficiently.

Submitted by senes19 on Mon, 20/07/2020 - 14:23

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Above all, I believe that success of any project depends on the well behaved and fair leader. In my project, if I were a leader, I would have divided up the tasks according to talents of group members. Because everyone hasn't equal features. Someone can write a code, or someone can meet people well, or someone can be perfection making a catering and service tasks. A leader should realize the organisations by examining the same events. This can lead the different ideas. And I think someone should be tasked with looking for the another same organisations.

Submitted by Osuke on Mon, 20/07/2020 - 06:27

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I think we need a leader who can lead the group to accomplish the task. Without the person, the group would fall apart. But it is a mistake for only that leader to say opinion. A person who can respect the opinions of others is also good for leaders. So we have to talk with the group, respect each other’s opinions, and work carefully. I also think leaders need to identify and make the most of the strengths and weakness of other members. So when I become the leader, I listen to everyone’s opinions and put them together.

Submitted by Wakana M on Mon, 20/07/2020 - 05:52

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I think it is important not only leader but also other members. Of cause project team needs leader because there is a need for someone to listen to everyone and put together the content. But the teams in which the leaders have power are not good. Therefore, it is important for everyone to share their opinions equally. I want to be a leader who can listen to everyone in the team, put them together, and collaborates with them so that we can do the best projects.

Submitted by Riko on Sun, 19/07/2020 - 08:57

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We usually divided tasks according to the characteristics of the members. For example, a person who have leadership is a leader. A person who have imagination is an Idea man. It's important that making use of each special skills.

Submitted by MaferMP on Sun, 19/07/2020 - 08:37

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The organization should be planned according to the skills each one possesses. Everyone has different skills.

Submitted by Rafaela1 on Fri, 17/07/2020 - 14:25

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Hello admins, I've got a question. I'm not sure the role (meaning) of "off" in the sentence below. Please help me. "If I take the poster design off you"

Hello Rafaela1,

Here, 'off' is an informal way of saying 'from' -- Jen says she can take that task from Ed's tasks and do it herself. That is, she offers to do the poster design for him so that he can focus on organising the musicians.

All the best,

Kirk

The LearnEnglish Team

Submitted by naru on Fri, 17/07/2020 - 14:06

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I profoundly believe that it's important not only the existence of leader but also other people. Of course we should choose the leader more carefully. Because the leader must consider all member of opinion and discuss on even ground. Actually when I was a juniorhigh school student, I was the president of the student council. But it was so hard. And at the same time I felt strongly the importance of friends. That's why, we should discuss a lot and take cherge of each tasks.

Submitted by Nanami on Wed, 15/07/2020 - 19:02

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I think the leader should not divide the tasks and each project team members should decide them because every member has his or her own strength and weakness of the area. If the leader decides the tasks in advance, those who are not familiar with the field don't know what to do and how to do it. And therefore they have to look for those who know the field well like a chat above. This takes a lot of time. When we make a plan, it is essential to do it smoothly and efficiently. I learned that doing things that I have never done is a good experience but it is sometimes necessary to leave it to others.

Submitted by yusuke on Wed, 15/07/2020 - 05:01

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I won't be a leader. Because there is a better person to be a leader . And which part I take is always something small, but I hope it's very important. I do my best in every project. Because a little missing leads to a big problem, I think. So, when someone do powerlessly, I try to tell how important your part is.

Submitted by juanita26 on Mon, 13/07/2020 - 18:13

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no we choose who wants to do each task, and we end up choosing it according to the one that is best in this job

Submitted by Ayaka on Mon, 13/07/2020 - 07:15

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I think it’s very important that the group leader is someone like Ed. Only having a leader doesn’t work well for a group. Although he is a leader, he listens to the opinions of the members and when he thinks it’s good he obediently incorporates it in group’s activities. We feel like we’re naturally following a leader like him who also takes in the opinions of other members, which results in a better group activity. It’s a win-win relationship with each other. I want the leader of the group I will enter into to be a leader like him. And if I ever become a leader, I want to be like him.

Submitted by martin olivares on Sat, 11/07/2020 - 22:21

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I've never been to a wedding or anything like that before and even less so in organizing a wedding, but this winter I'm going to one and I'm feeling very nervous! because it's mine!

Submitted by Sharif Tayyebi on Sat, 04/07/2020 - 11:59

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I usually divide our class to four or more groups. Each group has the same job, but they work on different projects. For example, I choose some titles and then make teams. They usually select the title by their console of members. Each team should hand me back two weeks before the final test. Also they usually make this decision that who and how should present their seminar in front of the class. Therefore, I don't have exact projects like conference which is mentioned above. I do an activity which is a little different. Regards, Tayyebi

Submitted by conejo on Sun, 07/06/2020 - 02:42

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I usually have three diferents teams, then I divide the tasks among the three teams, and we have a review every week about the tasks of each team member.

Submitted by syah on Thu, 28/05/2020 - 08:12

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Usually, the leader of the event divides tasks to some division, and each division has their own leader. Each head of divisions are choosen by their experience and skill. Then, they held open recruitment for the members. After the group division was made, they will divide the tasks to their members. The member also can change their job with other member, like happen in the text above.

Submitted by PasqualeL on Sun, 19/04/2020 - 00:22

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In our project team the teacher usually takes the lead and assigns tasks for each student, but there are opportunities for volunteer effort sharing our hopinions and views.

Submitted by OlaIELTS on Sat, 18/04/2020 - 12:42

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In my project team tasks are normally divided based on area of specialization.

Submitted by Daudau0601 on Sat, 18/04/2020 - 03:27

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We have many topics to present and teacher often divides into five or six group to present. After being divided, we set up plan and discuss with each other about our topic. We divides it into several parts and each member have to prepare and present one parts. If anyone doesn't like parts which is divided for them, they can tell to everyone and we arrange it again

Submitted by Nurten on Sat, 28/03/2020 - 13:24

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Sometimes my teacher divided tasks but but sometimes first I speak with my teamül mates and we decide
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