An email to book a hotel

Learn how to write an email to book a hotel.

Instructions

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

To: info@ascot-hotel.co.uk
From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

Tips

  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.

Discussion

Download
Worksheet68.93 KB

Language level

Do you need to improve your English writing skills?
Join thousands of learners from around the world who are improving their English writing skills with our live online classes and personal tutoring courses.
No votes yet

Submitted by Eman Samir on Sun, 27/11/2022 - 12:20

Permalink

The things I ask for when I book a hotel room is a room with a nice or a beautiful view of the sea or the garden, a room with Wi-fi, a room with an iron and also a room with breakfast included.

Submitted by dream123 on Sat, 22/10/2022 - 10:44

Permalink

To: info(at)ascot-hotel.co.uk
From: David Mathews
Subject: Booking 3 nights next month

Dear Ascot Hotel,

I would like to reserve a single room for three nights with breakfast from November 15 to 17. Could I have a quiet room with wifi, please?

I will arrive at about 11 a.m. so could you recommend a restaurant near the hotel? In addition, I have a promotional code(MH2219). Please can you confirm that it is $50 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information. Besides, it is fine to contact me by phone and my phone number is xxxxxxxxxxx.

Many thanks.

With kind regards,
David Mathews

-----------------------------------------------------------------------------------------

I don't know if the above expression is correct so I will very appreciate it if someone could correct my mistakes.

Hello dream123,

I'm afraid we don't correct our users' texts, in part because it would take too much time. But I can say that your text is very well written. My only suggestion would be to change 'Besides, it is fine' to 'Feel free'.

All the best,
Kirk
The LearnEnglish Team

Submitted by Linneker Pimenta on Wed, 17/08/2022 - 13:35

Permalink

Price, wi-fi and breakfast.

To be honest, I don't have any experience staying in the hotel. When I travel I just stay one of the monestry in that town. It's cheap and we stay many people. But we don't have to request breakfast or dinner, we just donate some money to that monestry as a donation.

Submitted by ze-lal on Tue, 16/08/2022 - 07:45

Permalink

When I want to book a hotel room I usually ask about price. I usually ask to have a room with a view when I stay for a long time, otherwise the view is not important when I want to stay just for one or two days. I always ask about their restaurant, if they have I ask about food prices. I always ask them to confirm my reservation because I don't want to face any problems later.

Submitted by santhosh16c on Fri, 05/08/2022 - 08:00

Permalink

Dear Taj Hotel,

I would like to reserve a room for 2 nights on the 16 and 17 March. I would prefer a quiet room with a view if possible.
I'll be there around 6pm. And i would like to have breakfast for those days.
I have a promotional code(SANTHOSH).I prefer $50 per night.
So let me know once the booking is confirmed, else let me know you need further details from me.
Thanks & Regards
E.SANTHOSH

Submitted by Amelle-TechLea… on Thu, 21/07/2022 - 18:50

Permalink

Dear Galata Hotel,
I would like to reserve two (2) twin rooms for ten (10) nights with breakfast on the following date ( July 25 to August 4)

Could we have adjoining rooms with balcony views, please? I would like also to know whether the hotel offers shuttle service or not.

Could you, please, confirm the booking? Let me know if you need any further information.

Thank you

Submitted by Rita25 on Tue, 19/07/2022 - 04:32

Permalink

Dear, Hotel Filossof,

I would like to reserve a suite room with breakfast for 2nights. Could I have a room overlooking the sea view, I'd like to also request for a extra matress. I will arrive at 9am on July 8 Tuesday, Could you please book me a lunch reservation in the hotel's fine dining restaurant. Please Conform this booking. Let me know if you need any further information. Please free to contact me in this email. Thank you

Submitted by klshnkv on Sun, 17/07/2022 - 17:43

Permalink

Dear British Council,

I would like to book a single room without breakfast from 1 to 7 august. Could I have a room on the last floor if possible, please?

I will arrive at about 6 p.m. and I would like to prepare for my job meeting so please could you prepare the room on this time?

Could you confirm the booking, please? Also let me know if you need any further information.

Many thanks,

VK