An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Reading text

To: info@ascot-hotel.co.uk
From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

Tips

  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.

Discussion

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Language level

Average: 4 (11 votes)
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Submitted by nooraldeen mustafa on Sat, 24/02/2024 - 09:07

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Dear five star hotel
I would like to make a reservation for 3 days with a full breakfast, lunch, and dinner , I will arrive on February 29. I have a promotional code from your hotel . Please confirm my reservation before I arrive at you . My phone number is found below .

many thank 
with kind regards. 
nooraldeen mustafa  
 

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Submitted by davevud on Wed, 21/02/2024 - 06:54

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To: mariahotel(at)xyz.com
From : Dave
Subject : Booking Reservation for 5 days and 4 nights with Breakfast
Hello Maria Team,
I would like to make reservation for a double room with breakfast on the 5th of February and I will stay there 5 days and 4 nights. My flight arrival will be
a little late in the evening. So, could you arrange late check in? Can I also request high floor with smoking room if possible. Moreover, my friend will come from different place. Hence, we both will be different check in time.
Hence, could you please release booking confirmation mentioned below names : 1) Dave and 2) Kris for visa purpose at immigration check point?
Could you please confirm about booking? If there is anything you would like to know, please contact below number.

Many Thanks,
Dave

Submitted by anhteeny96 on Fri, 09/02/2024 - 13:28

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Hello ABC Hotel,

I would like to reserve a double room for 2 nights with breakfast on 20 and 21 of March. Could I have a quiet room with a beach view if possible, please?

I will arrive at about 3 p.m and I have a promotional code (HUI8PQ). Please can you confirm that it is $80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,
Anh Nguyen

Submitted by LUCIE LE on Thu, 18/01/2024 - 04:08

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Hello Ambassador SG Hotel,
I would like to reserve a room for 4 days and for 1 people. I will arrive at 1pm on 25 – 26 Jan 2024. Please book for me a quite room and city view with have breakfast including the room.
How much is it for 1 night? Please confirm this booking and tell me know these information.
Thanks a lot.
Lucie

Profile picture for user HIROKITO

Submitted by HIROKITO on Tue, 02/01/2024 - 10:05

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Well, for me to book a room in a hotel demands lots of requests. Everyone should think that I'm really strict but I think it better for me, for anyone. Let's imagine, if you book a room but it has a hide camera, you'll be very frightened so the first thing I request that the room is absolutely safe. Also I need a window for sight-seeing. We travel to enjoy the scene, not only lie down on the bed then just look at your mobile phone,... There're various things I want to ask the receptionist for booking hotel. After all, I would like to reserve a room with at least the safety and nice view!

Submitted by reza-3x on Tue, 21/11/2023 - 10:19

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when I decide to stay in a hotel ,it is important to me that the hotel have things I want . for example Wifi, gym, swimming pool, and a nice restaurant.

Submitted by Potter007 on Thu, 09/11/2023 - 20:11

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Firstly, you need provide information about type of room and amount of person.
Secondly, give a precise information about dates when you arrive, and duration of staying.
Thirdly, provide information about breakfast.

Submitted by quequel on Wed, 18/10/2023 - 14:53

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Hello Hotel,
I would like to reserve 2 double rooms for 5 days with breakfast from 2 until 7 of January for four persons. How much is it?
I’ll would like to know if in the hotel there is any party for Reyes Night.
Could you tell me what bus to take for to go to the center?
Could you confirm de booking for e-mail? Let me know if you need any futher information
Many thanks
With kind regards

Submitted by haftoo on Tue, 10/10/2023 - 01:59

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To: mariahotel @xxxxx.com
From:youthofmay232 @xxxxx.com
Subject: Booking 3 days and 2 nights next month from 22 to 25 of October
Dear Maria Hotel
I would like to reserved a double room in 3 days and 2 nights exclude breakfast next month from 22 to 25 of october. Could i have a room with large space for my kids, if possible?
I will arived at 11am, could you help me to reserved a restaurant near the hotel for lunch because my family want to have a simple meal then go back to hotel for rest after a 5 hours sitting in car
Please can you confirm that 500$ per night excluding breakfast
Could you confirm the booking. Let me know if i need supply any other information
Thank you
Best regard
Karen

Submitted by Yara Younes 1212 on Sun, 24/09/2023 - 07:56

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To: inf@ star-hotel.co.sy
From: Yara Younes
Subject: Booking 3 days and 2 nights next month from 5 until 7 of May
Hello Star Hotel,
I would like to reserve a single room for three days and two nights with breakfast. Could I have a room with a view if possible, please?
Please can you confirm that it is 100000 s.p per day with breakfast included?
Please could you confirm the booking?
Let me know if you need any further information.
Contact me 0637 123456
Many Thanks
Yara Younes