An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 4.1 (12 votes)
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Submitted by Yara Younes 1212 on Sun, 24/09/2023 - 07:56


To: inf@
From: Yara Younes
Subject: Booking 3 days and 2 nights next month from 5 until 7 of May
Hello Star Hotel,
I would like to reserve a single room for three days and two nights with breakfast. Could I have a room with a view if possible, please?
Please can you confirm that it is 100000 s.p per day with breakfast included?
Please could you confirm the booking?
Let me know if you need any further information.
Contact me 0637 123456
Many Thanks
Yara Younes

Submitted by jerrylovely on Fri, 22/09/2023 - 04:34


Firstly, I would check the availability. Secondly, the price. Thirdly, what is included in the price. Particularly, any cancellation charges and lastly, check out time.

Submitted by Tectona on Wed, 20/09/2023 - 21:18


The things that I do ask for when a book a hotel room is that the room must be close to the hotel facilities such as (the swimming pool, the beach, the restaurant, the reception, and so on).

Submitted by betelf on Tue, 12/09/2023 - 10:42


When booking a hotel room, I typically inquire about available dates, the quality of the Wi-Fi connection, and the availability of open spaces in the hotel.

Submitted by English_reyes on Mon, 14/08/2023 - 09:59


To: berlin.mitte
From: Reyes Sarghe
Subject: Booking 3 nights next month

Dear Berlin Mitte by Campanile Hotel,

I would like to reserve a double room for three nights on a higher floor and, if possible, with a view.

I will arrive at about 11 a.m. Please, can you confirm if I have breakfast included?

Please, could you confirm my booking? Let me know if you need any further information.

Thank you.

Kind regards,

Reyes Sarghe

I want to reserve a 4-person room for 5 nights with a beautiful view. I'm going to arrive at 8 a.m
thank you
kind regards

Submitted by FeliipeAndresA on Mon, 31/07/2023 - 06:00


All it cares for me is if it's all included, especially meals (3 meals per day).

Submitted by quykaba11062002 on Mon, 10/07/2023 - 23:29


well, when I book a hotel, I always consider about the quality is reasonable to price

Submitted by muyanik on Fri, 07/07/2023 - 10:39


I want to write an example for this, too:

Dear xxxxx hotel,
We will be in Bolu for 5 days on 10 to 15 July. So, I 'm looking for a hotel that I could reserve a large room for this days. A large
room would be appreciate for us because we are 5-person family and have three children under 6 years. And also, ıs there any planyground for cihildren in yor hotel and is breakfast include in the price?

All the best.

Submitted by Anastacha on Fri, 30/06/2023 - 15:20


I ask for the price and the facilities that have the room