An email to confirm an appointment
Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March
Dear Ms Claret,
Thank you for your email.
I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.
Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers.
When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office.
We look forward to meeting you soon.
Best regards,
Arina Marat
HR Assistant
Tips
1. If you don’t know the person well, start your email with Dear + the person’s name.
2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.
3. Say thank you if you are replying to their email.
4. At the start of your email, say why you are writing: I’m writing to + verb +… .
5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.
6. Explain clearly what they should do when they arrive for the appointment.
7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.
8. Use Best regards or Best wishes and sign off with your name and your job title.
Realy good plateform for understand,
Dear Ms Sarah,
Thank you for your interest in our company.
Your meeting with the HR team will take place at 1 p.m. on Thursday, 23 Marc,h at the main office.
When you get here, please go to reception and ask for me. I will take you to the main office.
I look forward to working with you.
Best wishes
txnny
CEO
I have never sent or received this kind of email before
Yes. I'm currently looking for a new job and applying for a few positions.
Subject: Your appointment On 20 December
Dear Mr Winston
Thank you for your email
I am writing to confirm your appointment with Dr. David Hemingway.
Your appointment will take place at 10 am on 20 December at AB Hospital.
When you arrive, please go to the reception on the 5th floor and ask for me. I will take you to Dr. Hemingway's office.
We look forward to meeting you soon
Best regards,
Zin Bella
HR Assistant
From: Bank Invest
To: Hernando
Subject: Meeting about investiments.
Dear Mr. Hernando
I am writing this email to confirm your meeting Tuesday, 3 september at our offices on golden towers whit Mr. Sales.
The meeting will take place at 2 p.m at 17th floor, when you arrive tell your name on recepcion to recept you.
We look forward to seeing soon.
Best regards.
Marcos Sales,
Manager of investiments.
The last Email that I have just sent to the HR department at entity which I made an interview and I want to know if I passed or not. I have sent it for a week ago and they aren't reply me until now!
Dear Mrs. Dinh,
Thank you for your email confirming our appointment on Saturday, 12th April, at Wellspring Elementary office.
I'm writing to ask if we could meet at cafe instead. I see this more casual conversation where we can share any idea and information to each other, rather than a formal interview. A cafe will be a comfortable and relax place for weekend morning meeting, don't you think?
Hope this works for you, and i look forward to seeing you soon.
Best regards.
Vic.
Dear Ms Su,
Thank you for your email.
I'm writing to confirm an appointment with my manager.
Your appointment will take place at 10 a.m. on 27 March 2025 at Novotel hotel.
When you arrive, please go to the reception and ask for me. I will take you to my manager.
I look forward to meet you soon.
Best regards,
Sa Wan
HR assistant
When I was looking for a job, they prefer to contact me by phone call, they don´t really write this kind of mails.
I think is bcs they want to be sure you know the information instantly.
For example, the man who hired me for the job, confirmed the appointmen by phone a day before the meeting.