Instructions for a colleague

Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text


1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.

Task 1

Task 2

Task 3


Worksheet93.24 KB

Language level

Average: 4.3 (7 votes)

Submitted by Anna1303 on Wed, 12/06/2024 - 10:08


when I have to give someone instruction I prefer to write a note . because i do not want them miss any important information and it's easier for them to understand clearly what I want 

Submitted by ubaid332 on Tue, 14/05/2024 - 07:18


When I have to give instructions to someone I prefer to make a note because verbal instructions miss the important information. For this reason, the note is useful.

Submitted by jmajo on Mon, 08/04/2024 - 15:17


It depends on the task, if the task would be complex and require several steps to be done correctly, I would prefer to give written instruccions, but for simple tasks that should not require much effort or time I prefer to give them talking to the person whom would be doing it. 

Thanks for the lesson.

Great site!

Submitted by Hinthu on Wed, 14/02/2024 - 07:57


I prefer to write them a note because it ensures they can complete all tasks without overlooking anything. Moreover, it helps me explain tasks clearly and concisely. If they need additional information or guidance, speaking with them directly will be effective.

Submitted by anhteeny96 on Tue, 13/02/2024 - 10:07


When I have to give someone instructions, I prefer to write them a note. Because by using notes, I can write more details about what they had to do. People can clearly understand and avoid the mistake as much as possible

Submitted by abiddonya on Mon, 11/12/2023 - 14:26


For me, I prefer to give instructions by email or written in a paper to not forget any task, but politely

Submitted by Potter007 on Mon, 13/11/2023 - 18:09


If I give some instructions, I prefer to write. I have some arguments for this.
If you write, person can return to your email, SMS and can check some points. You have some proofs your tasks, because sometimes words are only words.

Submitted by Pandavarajashekar on Mon, 06/11/2023 - 05:59


if I would like to give instructions to some one ,then I would like to talk to him instead of writing a note because, I need to know whether he is available on that day or not and next if he is able to do the tasks if he has time.

Submitted by jerrylovely on Mon, 25/09/2023 - 05:31


I do both way of giving instructions. However, I prefer to give written instruction, as it covers main points so that the receiver would not get a chance to miss.

Submitted by Tectona on Wed, 20/09/2023 - 22:49


I would rather to write a note than speaking to someone when giving instructions, because it gives them time to think about it.