Instructions for a colleague

Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text


1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.

Task 1

Task 2

Task 3


Worksheet93.24 KB

Language level

Average: 4.3 (7 votes)
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Submitted by Waleed kasem on Tue, 31/05/2022 - 21:29


To whom is a concern,
We have a team meeting in the meeting room on 14 August at 10 a.m.
there are 15 members who will come to the meeting, so could you please prepare 15 pens and notes.
thank you very much for your help

Submitted by Jaci Anita on Sun, 01/05/2022 - 20:23


That dependes. Sometimes I prefer to speak in person and othertimes write them a note. But in these days is easier to write via whatsapp. Because it is easier.

Submitted by Shirinagha on Sun, 01/05/2022 - 02:04


Mostly, I speak rather than writing.

Submitted by Anwar68 on Thu, 14/04/2022 - 12:04


I have to give my team instruction in these cases
1- If we have to a new high instruction.
2- discussion some problems
3- implementation of a new work plan.
As a manager in the company has to offer my instruction to the team by email, but there are urgent somethings need to directly phone.

Submitted by Coffee Cup on Thu, 14/04/2022 - 08:05


I prefer to give instructions with an email. If it is an important instruction, I give it call.

Submitted by nadyanightingale on Mon, 04/04/2022 - 09:52


Personally, I would like to write a note, therefore my colleague can have all the information he or she needs written. It wont lead to some kind of misunderstanding.

Hi Timoty,

I'm organising the event tomorrow evening. Could you do me a favour? We're expecting 30 members of out international team to be there. Could you please prepare 30 copies of my presentation? Please would call all the team member who are going to participate?

Thank you for your help. If you have any questions, let me know. I'll be in the office tomorrow morning.


Submitted by sandro1776 on Fri, 28/01/2022 - 13:53


Hello everybody, I prefer to give instructions in an e-mail.

Submitted by ANOUAR on Fri, 19/11/2021 - 12:20


I would prefer to give instruction directly by words beacause it's easier to be understood !

Submitted by LamVanPhuong on Sat, 30/10/2021 - 10:13


if possible i would like prefer to speak with them because it's easier for us to get straight to the point.

Submitted by Suraj paliwal on Fri, 29/10/2021 - 13:15


When I give instructions to anyone I usually speak to them and tell them if any problem then speak me. Because I don't have much time at work I always busy to doing things.