An email to ask a colleague to do something

An email to ask a colleague to do something

Learn how to write an email to ask a colleague to do something.


Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Gabriela Flores
To: Yuki Sato
Subject: Request for new price list for V1698 face creams

Dear Yuki,  

We are presenting to some new clients next Monday 10 December and they are interested in our V1698 face creams.

I understand from Kate that the prices have changed recently. She mentioned that you have the new price list. Do you think you could email it to me?

I would be grateful if we could have it by close of business on Thursday 6 December. That would give us time to prepare for our presentation.

Thanks very much for your help.

Best regards,



  1. Some people prefer you to use their first names, and others prefer you to use their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company when writing emails.
  2. Explain the reason for the request.
  3. Give a deadline when possible.
  4. Give dates clearly.
  5. Make your request polite by starting it with Do you think you could … ? or I would be grateful if you/we/I could … .
  6. If you don't know the person you are writing to well, you can finish by writing Best regards just before you sign your name.


Worksheet88.74 KB

Language level

Average: 4.2 (6 votes)
Do you need to improve your English writing skills?
Join thousands of learners from around the world who are improving their English writing skills with our live online classes and personal tutoring courses.
Profile picture for user OlaIELTS

Submitted by OlaIELTS on Thu, 09/04/2020 - 01:31

No, I don't. But, often time I does.

Submitted by Dariusz on Fri, 07/02/2020 - 18:23

No, I don't write a lot of emails to my colleagues, I don't write email at all because I work alone and I don't need. however I prefer another way to communicate like phone call or send messages by apps.

Submitted by Huyen on Sat, 31/08/2019 - 17:15

Yes, I often write an e-mail to my colleague. In case of I need the important information, I will phone, then mail to remind my request. For the other information, I will only make a phone call.

Submitted by cittàutopica on Thu, 22/08/2019 - 15:31

I don't write a lot of emails to my colleagues, but I do it only in specific situations; otherwise I prefer to talk directly. Obviously I use email when I need to talk with my colleagues who work in other cities.

Submitted by Loc Dang on Wed, 07/08/2019 - 16:16

Of course, writing an email to colleagues is always necessary as we have to contact each other for some news or information regarding our job. An email is sometimes a piece of evidence in some particular circumstances when we need to give accurate fact.

Submitted by Achmad Shocheb on Thu, 01/08/2019 - 23:34

Will it be okkay if I write 'Thank very much for your help'? without 's' at the end of word 'thank'

Hello Achmad Shocheb

No, I'm afraid that wouldn't be correct. You could say 'Thank you very much for your help', however, and that would be correct.

All the best


The LearnEnglish Team

Submitted by saydin on Sun, 26/05/2019 - 01:59

hello, I write a lot of email to my colleague because our job is to give support another people and we must be in touch.

Submitted by dw3222 on Thu, 23/05/2019 - 06:46

Hello ' We are presenting to some new clients ', presenting is a verb or gerund?