An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer


  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.
Do you need to improve your English writing skills?
Join thousands of learners from around the world who are improving their English writing skills with our live online classes and personal tutoring courses.


Worksheet102.72 KB

Language level

B1 English level (intermediate)

Submitted by marwan297 on Fri, 05/08/2022 - 18:47


In my opinion, you need to expect the questions you may be asked so you can prepare good answer. Second, sleep well, choose suitable outfit and don't be late as you should be on time. Third, show you confidence by looking in the eyes of the interviewer and don't show any hesitance.

Submitted by Fzt_abidin on Mon, 18/07/2022 - 18:14


ı have a couple of tips for a job interview. Firstly, you have to be planned and ready. before the meeting starts you have to review your personal features and occur your strong sides. During the meeting, you have to be confident and stay awake. I attended a job interview 4 months ago with the attorney company. They asked 3 questions. One of them is what are you want to feel when you retired? The other one between Money, career, good work, and good relationship which one is your first choice?

Submitted by Van wong on Tue, 31/05/2022 - 14:24


1. Show interest in the company.
2. review information about the company.
3. show your career plan.
4. Prepare your responses to questions from the interviewer.
5. Explain how your skills match with the company.

Submitted by Suraj paliwal on Sat, 06/11/2021 - 16:23


I have many tips success in any interview. Interviewer seek only three things from candidate.
Firstly, candidate experience in last job what he is works for,in which area he worked. I think every interviewer want to know nore about your experience. Experience leads to success in interview.
Secondly, knowledge about your field, interview want to know about candidates knowledge. How much you understand about your field. Thirdly, candidates personally . Is candidate hard working person or not. A company wants to person who worked hard work for company and always stands any time for company.

Submitted by GiulianaAndy on Sat, 26/06/2021 - 22:29

I have some tips to pass an interview. Here they are: 1) Get more into the company functions, figurate mote about the company, not be comfort with the awareness that you already have about the company. 2) In the majority of job interviews they tell you what is the name of the person who is going to be interviewing you, so you have to figure out about this person before going to the interview 3) Review the 150 most common questions for a job interview. You do not need to memorize them, but it is very usefull to give you an idea about them. 4) You need to be super charming to everyone because you do not if the person whom you are being charming is one of the most important heads in the company 5) Keep your answers short and concise (do not ramble) 6)Utilize body language to make a great impression. For example: Eye contact, the way you sit, your posture, the way you stand, the way you walk into the room) 7) Bring some type of nice portafolio to keep your resume, business card, and a notebook (the last one is used to keep some questions that you revised before and now you are ready to answer them) 8) Have a list of questions that you are going to ask. At a certain moment during the interview the interviewer will ask you if you have any further question about the company, and if you say: "No, I do not have any" it demostrates that you did not a deep research about the company 9) You must be cconfident 10) When the interview ends and you will be walking out of the office you have to demostrate the interviewer that you are really interested in the job If you ask me about the questions I have been asked; here I have some of them: 1) Tell me more about you 2) Why do you want to work here? 3) What makes you unique? 4) Do you have any experience by working for another company like this? These are the most important questions that I consider for a job interview

Submitted by Ehsan on Wed, 09/06/2021 - 05:50

When I went to the interview, they asked me about my experience, my university degree, my interests and etc. I have a master's degree in computer engineering. I also have good experience and background in IT. I published valid ISI articles in computer science. I also have good science and experience in trading in financial markets.

Submitted by Camila Abreu on Wed, 28/04/2021 - 18:37

I didn´t do a job interview. As soon as I graduated, I passed an open competition. I've been working for my state government ever since.

Submitted by Gao on Tue, 09/03/2021 - 14:28

I have went to job interviews for around 10 times. My experience is the preparation is an essential part. You need to search about the company, the job description, the expectation from HR/department. That helps you build confidence and the connection between you and company. During the interview, I prefer to be honest as much as possible. It is good for both side. And always remember that you are not asking for a job, you are offering your skills, knowledge to company. In addition, asking questions is a key point. Please take the chance to ask questions about the position, the company, the culture, the boss...everything that you want to know but can not search in advance. Finally, it is ok to fail on a job interview. That does not means you are bad, sometimes it just because you don't match the position. Be positive and take the next chance.

Submitted by Abrarhussain on Sat, 27/02/2021 - 00:39

My tips for doing well in job interviews are as; 1- Be punctual 2- Be prepared 3- Be positive 4- Be confidant 5- Be alert 6- Smile on face 7- Ask questions The type of questions I have been asked are; What qualifications do you have? What experience do you have for this job role? What qualities do you have that stand out above others? Tell me something about yourself?

Submitted by Andrea Valencia on Mon, 22/02/2021 - 15:03

I advise you to be well dressed, you should speak with confidence, you should bring your resume, you should be friendly and tell about your work experience. in my job interview I was asked about some real life cases at work and what I would do to solve them.
Profile picture for user danisep

Submitted by danisep on Sat, 24/10/2020 - 00:19

I have read great tips in comments, it’s recommended prepare before the interview, there is a lot of content on internet that can help, one comments said that is good stalk the interviewer before and I think that it's a great idea could help to be relax and see the other person like if you met him, also visit the company before to see how people usually wear and know more about it.

Submitted by YaMaCa on Tue, 29/09/2020 - 18:00

I recommend the following tips: The candidate should read about the company. Arrive at least 10 minutes, before the interview started. Dress up according to the job. Be prepared for the interview, the candidate should take online courses before the scheduled meeting. Regarding the questions during one interview: Why do you think, must the company hire you?. Why do you offer to the company? Expected salary.

Submitted by kyawkyawsoezhu on Tue, 01/09/2020 - 16:43

This might sound crazy, I have a simple trick for people who get nervous around new people. Before the interview stalk the one that will interview you, find him/her on LinkedIn, and Facebook, it will make you feel like you've already met him/her when you are in the interview and will make you a lot less stress. But the most important thing is be prepare. and always think of it as an experience.

Submitted by IKEDA on Mon, 31/08/2020 - 16:29

I keep it in my mind when I take a job interview, to be honest, to keep a smile, and to answer the questions by interviewers cleary.
Profile picture for user Hennadii

Submitted by Hennadii on Thu, 13/08/2020 - 14:42

Frankly speaking, I don't have enough experience with interviewing. I've visited the ten maximum. Anyway, I have some useful advices for you, guys. First of all, you should find some people you know in the company you interesting in. That can help you to know the company better inside, get some important information about people who will be at the meeting. Next, you need to prepper your questions in advance. It'll strange if you won't have one. Of course, you should be on time. And your looks must be suitable. It's a good idea to visit the company before the interview day, when the staff leaves the office to know what they usually wear.

Submitted by Mohamedakram16 on Wed, 22/07/2020 - 10:43

I have experienced a lot of job interviews and each company has its particularity, so there is a bit difference between those interviews, but, I have been always asked for my job experience and my skills. Some interviewers are a little exigent so they asked for each detail in my profile and required more skills for having the job, and others aren't.

Submitted by Ayano on Tue, 14/07/2020 - 09:55

 I have not experienced job interview because I’m a second-year student now and I have not done job hunting yet. However, I’ve experienced interview of part-time job when I was a freshman. I didn’t have a part-time job when I was high school student because I devoted time to do club activity, so I did part-time job for the first time after becoming a university student.  I remember to feel nervous at that time. The interview took place at the food court near the cake shop I belong to now and one to one. I was asked some questions. First is how long can you work from Monday to Sunday.? Second is how do you come to the shop? By train or cycle? Third is why did you choose this shop or what is the reasons did you think to want to work here. This is all questions I remember. The thing that I took care are to sit up straight and to speak clearly. I think these are important things even if not it is job interview.  I have heard from my seniors about interview of job hunting. They said that the company persons are asked you about thing to work your hardest when you were at the university. From now, I want to spend my life of university to became able to answer this question confidently.

Submitted by senes19 on Sun, 12/07/2020 - 12:23

I have experienced many job interviews in my country. And I was chosen almost all of them. Always I am taking care of questions which is asked to me. I am not talking about my private life. In addition we should be carefull that does we apply correct job for us. This is too important to achieve our goals. Lastly I must say that wearing a suit shows how we look forward this job. Another important issue on the interview is to speak without hesitation and know about business terms. Also before you go to the interview, you should get a knowledge of this firm. What is their expectations, which aims do they want to desire? If we speak about these Themas, we have a lot of chances.

Submitted by martin olivares on Sat, 11/07/2020 - 04:41

I've experienced only two job interviews. Maybe like two or three because i dont know how to react in stressful situations. Ive started sweating and my hands start to shake! i really dont like interviews or maybe i dont want to work ahah but i must work because i love to travel! so i need money to travel around the world with my friends or my family

Submitted by Nanako Suzuki on Wed, 08/07/2020 - 14:34

I have not experienced to have any job interviews yet because I have not hunted for a job. However, when I went for a part-time job interview, I received some questions from the manager at the supermarket. The manager asked me my profile about my name, address, and age at first. In addition, he gave me a question how often I could work for one week. I wonder I might not be able to work too often because I was going to study abroad for four months soon, but I answered him that I could have shifts a lot because I was afraid of being dropped in the interview. After that, I was able to pass the part-time job interview safety. I worked the cash register at the supermarket for about one month. When I was high school student, I was not able to make money from working part-time job by school rules. So, I was able to make money by myself for the first time after I was university student. I realized that it was very difficult to make money by myself and I decided to spend money carefully by this first part-time job. I am thinking of becoming a freelance after I graduate from my university, so I am not likely to hunt a job, but I think job interview is would be interesting experience for people.

Submitted by Wiola on Sun, 07/06/2020 - 14:17

My only one the best tip is being easy-going during the interview. It allows us to think clearly, quickly and creatively. Our mood has the most significant impact for our scores during interview. During ones of my interview, recruiter had asked me for my faith, which was a bit confused for me and no connected with the main these of interview.
Profile picture for user OlaIELTS

Submitted by OlaIELTS on Sat, 25/04/2020 - 22:28

The tips for doing well in an interview include the following: - Know the position to be interviewed for. - Know the venue of the interview. - Know who to contact if there is problem. - Know the time of the interview. - Know the duration of the interview. - Know what to bring along for the interview. - Having insights about firm's objectives, mission and vision. The type of questions i had been asked was on general, specific and question about the firm.
Profile picture for user JuanManuelLopezGil

Submitted by JuanManuelLopezGil on Mon, 06/04/2020 - 13:26

MY TIPS ARE: – You must ask before to go: What position the interview is for and what will be discussed at the interview? When the interview will take place? Who to contact if there is a problem, who will be interviewing me and who should I ask for when I arrive? Where the interview will be? How long the interview will last? What should I bring? – IDs (proofs of identity), references, print cv, etc. - Dress well & be on time - Get a lot of information about the company you apply to. - Prepare to give an answer to the questions below: What do you recommend to improve the business? How did you learn about this position? Why should we hire you? What do you know about this company? What is your greatest strength? What is your greatest weakness? Why do you want to leave your current job? What are your salary expectations? What are your goals for the future? - In everything forms: Write the date in words, do not use phrasal verbs, do not use abbreviations and take care with your vocabulary because is better to speak less and say more than speak more and say less: be simple but significant.
Profile picture for user JuanManuelLopezGil

Submitted by JuanManuelLopezGil on Mon, 06/04/2020 - 12:50

Have a good presentation, go with the printed CV and be on time.
Profile picture for user Nikolaos Stavrianakis

Submitted by Nikolaos Stavr… on Tue, 24/03/2020 - 10:19

Hi!! My tips are. - Dress well & be on time -Get a lot of information about the company you apply to. - Prepare to give an answer to the questions below. What do you recommend to improve the business? How did you learn about this position? Why should we hire you? What do you know about this company? What is your greatest strength? What is your greatest weakness? Why do you want to leave your current job? What are your salary expectations? What are your goals for the future? Nikolaos PS. Hello Kirk, I would like to ask you about a sentence which I wrote above, if I write, prepare to give an answer for the question below. Why is this not correct? Thanks Nikolaos .
Profile picture for user Kirk

Submitted by Kirk on Tue, 24/03/2020 - 12:46

In reply to by Nikolaos Stavr…


Hello Nikolaos

That's not incorrect, but I would suggest 'Prepare answers to the questions below' instead. Since 'questions' is plural, it makes a bit more sense for 'answers' to be plural as well.

All the best


The LearnEnglish Team

Profile picture for user Magedelabd

Submitted by Magedelabd on Sun, 22/03/2020 - 19:07

Just dress well.get a very wide information about the company you apply to. Practice speaking about you self in English language. Prepare to say why you are suitable for this job. And what yyou recommend to improve the business

Submitted by jazmin marquez on Wed, 18/03/2020 - 12:53

When I have had job interviews, I have heard some recurring questions: The most common question is "How did you hear about the position?" It is important to be as clear and concrete with the answer. Another important question is "Where do you see yourself in five years?" This question asks about your personal and professional projects, what you will do in the middle ground, what is your vision of yourself, and how these projects can help improve the company. Finally, in many interviews I have been asked "Why are you interested in working for the company?" When you answer this question, it is a good idea to show him that you are interested in learning a lot for the company.

Submitted by Kateryna on Sun, 15/03/2020 - 18:48

I've experienced a huge number of interviews, some of them were successful, other - failure. But thanks to this I`ve got incredible skills as a presentation yourself and develop my interpersonal skills as well. I've got one thing which I`d like to bring up, successful interview sometimes doesn't depend on your technical skills and abilities. That's more about which kind of members the company would like to see in a team. Active or humble, or sometimes you're really professional a high level, but you just don't match to the team and that's OK. Pick up yourself and start again, at another place! Also, I wanna mentioned the best interview question I was asked for. - "On a bus, people are usually divided into two groups, who are feeling hot and those who are blowing. Which group are you used to being in?" I don't know what's exactly the recruiter aimed to find out, but I think that's kind of odd thing to be asked for.

Submitted by huyentran on Wed, 11/03/2020 - 07:45

I think if you want to do a good interview. At first, you should choose for yourself a good appearance that helps you feel more confident, and you should prepare for the interview question. In addition, you can consider some things you want to know to ask such as: What is the salary in the first year? Is there any protection for employees? ... I will ask about the benefits and conditions for employee development.

Submitted by hungrymoon on Wed, 15/01/2020 - 10:34

Dear Mr. Selman Önal, Thank you for your applying for the position of Logistics Chief. We would like to invite you for an interview at our head office which you can see the address on our website. Your interview is planned for 21 January at 13:00 p.m. If you want the time should change, please inform us what the time most convenient is. At the interview, you will be tested about some skills which are needed for this position. After that, there will be a meeting with the manager of the sales department and you will be asked getting to know you better. Also you will have chance to ask your questions and requests in this meeting. The meeting takes 1 hour long approximately. Having accepted is your application, you will be asked to collect your personal documentation to complete your application. We look forward to hearing from you soon. Regards. Elçin Gavuroğlu

Submitted by cittàutopica on Fri, 08/11/2019 - 19:36

I think the applicant arrive on time, show yourself appropriate and, during the interview, reveal a real interest in position he (or she) has applied for.

Submitted by shah Mohammad Tariq on Thu, 14/03/2019 - 12:04

Fantastic, I really like and benefited from your excellent products. Thank you very much.

Submitted by Rosario Chaverria on Tue, 12/02/2019 - 21:38

I need practice more!