An email to invite someone to a job interview

An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer


  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.

Task 1

Task 2

Task 3


Worksheet102.72 KB

Language level


Average: 4.2 (13 votes)
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Profile picture for user JuanManuelLopezGil

Submitted by JuanManuelLopezGil on Mon, 06/04/2020 - 12:50

Have a good presentation, go with the printed CV and be on time.
Profile picture for user Nikolaos Stavrianakis

Submitted by Nikolaos Stavr… on Tue, 24/03/2020 - 10:19

Hi!! My tips are. - Dress well & be on time -Get a lot of information about the company you apply to. - Prepare to give an answer to the questions below. What do you recommend to improve the business? How did you learn about this position? Why should we hire you? What do you know about this company? What is your greatest strength? What is your greatest weakness? Why do you want to leave your current job? What are your salary expectations? What are your goals for the future? Nikolaos PS. Hello Kirk, I would like to ask you about a sentence which I wrote above, if I write, prepare to give an answer for the question below. Why is this not correct? Thanks Nikolaos .
Profile picture for user Kirk Moore

Submitted by Kirk Moore on Tue, 24/03/2020 - 12:46

In reply to by Nikolaos Stavr…


Hello Nikolaos

That's not incorrect, but I would suggest 'Prepare answers to the questions below' instead. Since 'questions' is plural, it makes a bit more sense for 'answers' to be plural as well.

All the best


The LearnEnglish Team

Profile picture for user Magedelabd

Submitted by Magedelabd on Sun, 22/03/2020 - 19:07

Just dress well.get a very wide information about the company you apply to. Practice speaking about you self in English language. Prepare to say why you are suitable for this job. And what yyou recommend to improve the business

Submitted by jazmin marquez on Wed, 18/03/2020 - 12:53

When I have had job interviews, I have heard some recurring questions: The most common question is "How did you hear about the position?" It is important to be as clear and concrete with the answer. Another important question is "Where do you see yourself in five years?" This question asks about your personal and professional projects, what you will do in the middle ground, what is your vision of yourself, and how these projects can help improve the company. Finally, in many interviews I have been asked "Why are you interested in working for the company?" When you answer this question, it is a good idea to show him that you are interested in learning a lot for the company.

Submitted by Kateryna on Sun, 15/03/2020 - 18:48

I've experienced a huge number of interviews, some of them were successful, other - failure. But thanks to this I`ve got incredible skills as a presentation yourself and develop my interpersonal skills as well. I've got one thing which I`d like to bring up, successful interview sometimes doesn't depend on your technical skills and abilities. That's more about which kind of members the company would like to see in a team. Active or humble, or sometimes you're really professional a high level, but you just don't match to the team and that's OK. Pick up yourself and start again, at another place! Also, I wanna mentioned the best interview question I was asked for. - "On a bus, people are usually divided into two groups, who are feeling hot and those who are blowing. Which group are you used to being in?" I don't know what's exactly the recruiter aimed to find out, but I think that's kind of odd thing to be asked for.

Submitted by huyentran on Wed, 11/03/2020 - 07:45

I think if you want to do a good interview. At first, you should choose for yourself a good appearance that helps you feel more confident, and you should prepare for the interview question. In addition, you can consider some things you want to know to ask such as: What is the salary in the first year? Is there any protection for employees? ... I will ask about the benefits and conditions for employee development.

Submitted by hungrymoon on Wed, 15/01/2020 - 10:34

Dear Mr. Selman Önal, Thank you for your applying for the position of Logistics Chief. We would like to invite you for an interview at our head office which you can see the address on our website. Your interview is planned for 21 January at 13:00 p.m. If you want the time should change, please inform us what the time most convenient is. At the interview, you will be tested about some skills which are needed for this position. After that, there will be a meeting with the manager of the sales department and you will be asked getting to know you better. Also you will have chance to ask your questions and requests in this meeting. The meeting takes 1 hour long approximately. Having accepted is your application, you will be asked to collect your personal documentation to complete your application. We look forward to hearing from you soon. Regards. Elçin Gavuroğlu

Submitted by cittàutopica on Fri, 08/11/2019 - 19:36

I think the applicant arrive on time, show yourself appropriate and, during the interview, reveal a real interest in position he (or she) has applied for.

Submitted by shah Mohammad Tariq on Thu, 14/03/2019 - 12:04

Fantastic, I really like and benefited from your excellent products. Thank you very much.