A covering email

Learn how to write a covering email to accompany a job application.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

To: recruitment@new-company.com
From: Susan Nelson
Subject: Digital Marketing Executive application


Dear Ms Jones,

I'm writing in response to your advertisement for a Digital Marketing Executive. My name is Susan Nelson and I'm a Social Media Marketing Assistant. I have had this job for the past two years and I believe I am the person you need for your new role.

The bulk of my work involves designing and implementing online marketing campaigns across a range of channels. I am very comfortable using analytics to assess campaign success and drive future initiatives. I work with a range of social media platforms and tools for digital marketing.  

I have always worked in the retail industry and am familiar with the seasonal nature of business such as yours and have the skills to push your business forward through creativity and innovation. I would very much like the opportunity to both bring my experience and enthusiasm to this role while continuing to develop professionally and personally.

Following initial research into your company I very much feel we would be a good fit for each other and I would welcome the opportunity to discuss this position with you in person.  

Please find attached my CV.

I look forward to hearing from you.

Yours sincerely,

Susan Nelson


  1. Try to find out the name of the person hiring and address your cover letter to them.
  2. Start with a clear statement about who you are and the role you are applying for.
  3. Then give information about your current work (or studies if you are still a student).
  4. Mention how and why this experience is suited to the new company and role, including any transferable skills (= things you have learned that you will take with you to future jobs).
  5. End with a closing statement that suggests further contact.
    I look forward to hearing from you.
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Worksheet73.4 KB

Language level

B2 English level (upper intermediate)

Submitted by Chamila Kariyawasam on Mon, 08/08/2022 - 11:33


Dear Human Resources Manager,
I am writing in response to your advertisement for a Civil Engineer published on the ABC website.
I am a qualified Civil Engineer, and my qualification has been assessed by engineers Australia. I have more than 20 years of experience in the field of engineering, specialising in Road network Planning and management in Australia and overseas. By next year, I would have been working for CBH Australia, which is the largest state government agency responsible for the state road network. I am very confident that my knowledge and experience in the field of the road sector would be a valuable asset to your organisation. I have enclosed my CV for your reference, and you can reach me at any time on my mobile or email to discuss any further queries you may have. Kind Regards, Chami

Submitted by mariab12 on Thu, 21/07/2022 - 23:41


I've been writing a bunch of cover letter the past days...
Introduce yourself and explain which position are you applying for, talk about your past experiencie and how it would be useful for their company. Be formal and fiendly. Finish with a Call to Action😊

Submitted by Islam00Sayed on Tue, 21/06/2022 - 21:28


Yeah there are many tips, which we can use to improve the structure of a Covering email
First of all, we must talk about ourselves. Which duties we can do
second of all, we can talk a little about our Experience and our enthusiasm.
3rd, we have to try hardly to convince the Hr through showing, that we read a lot about this Company and we are greatly looking forward to work there

Submitted by Abrarhussain on Wed, 05/01/2022 - 23:28


Yes I have tips for writing a good covering email. Such as being precise and to the point. Make sure the email is formal.

Submitted by Suraj paliwal on Sun, 07/11/2021 - 11:57


Yes, I have many tips to writing a good covering email.
1) Email should be polite in nature as dear not hi
2) email should contain important thing not very detail so short and concise manner.
3) Write about your experience and what you are work in current job.
4) Always write a good style to affect mind whom this email you are sending
5) Describe yourself and tell them your aim is to growth of company.

Submitted by GiulianaAndy on Sat, 10/07/2021 - 02:05

Yes, I do. Here they are some of my tips for writing a covering email: 1) Write who you are a the introduction part 2) Write the position you're applying to 3) Tell them where or how you found the opening position in that company 4) Write the title and job ID number 5) State a brief summary of qualifications or your interests in the job position 6) Discuss you qualifications and achievements which show why you are a good fit for the position. Remember you want to stand up from a hundred of other candidates who are applying for the job position too 7) Mention a few examples of quantifiable or measurable achievements in your career 8) Use compelling language and don't repeat the information in your resume 9) Try to bring your resume to life 10) Close it out by saying you're a good fit based in your qualifications 11) Remember to include a call to action 12) Ask them to give you a call and schedule an interview 13) Thank them for taking the time out to consider you for the job position

Submitted by Ehsan on Wed, 16/06/2021 - 08:06

these are formal types of email, therefore, it is better to follow its structural, writing, and spelling principles. We first introduce ourselves. Then we say the position that we want to apply, our expressions, and abilities. We express the plans that we have for it. Finally, we finish the email politely. We must make sure that our sentences are concise and useful. if it is needed, we attach files.

Submitted by Andrea Valencia on Mon, 24/05/2021 - 22:18

No, I don't have any advice, at the moment I am practicing my writing in English about mail, it is a bit hard.

Submitted by paola_k on Wed, 07/04/2021 - 02:34

Haha I wrote look instead of luck.

Submitted by paola_k on Wed, 07/04/2021 - 02:33

I've started to look for a new job and I need to say that writing cover letters is one on the most scariest things in the process because I'm trying to change my professional path and also because I never wrote one, so all your tips are being very helpful. Wish me look!

Submitted by Frank Cuello on Sun, 04/04/2021 - 02:08

Being secure about your abilities and the things that you can offer is very important in this type of emails.

Submitted by German on Thu, 18/03/2021 - 01:27

I think that in important that you write your achievements in others works like the development of a plan or a project that was important for your former company

Submitted by Mikhail1988 on Sat, 20/02/2021 - 06:28

Hi! My main tip is to personalize your CV and a covering letter for a desired vacancy!

Submitted by Ashenafi on Fri, 19/02/2021 - 18:38

If we do not know the name of the person for the hiring company it would be better to say as "Dear Sir/Madam,"and To add at least three references could be recommended.

Submitted by marlio96 on Sat, 23/01/2021 - 18:10

The only tip that I can give for writing a good covering email is to be confident and express it to the employer in the application.

Submitted by Justine STM on Thu, 21/01/2021 - 17:54

I have to write a covering letter for my english master class, so i note all this tips to do it. I sent a lot of application in french for sustainability jobs and i have to try to do the same in english. Not also for my exams but also for my future reconversion in sustainbility work i hope.

Submitted by mrhgo on Sun, 06/12/2020 - 17:12

I have never written a covering email in English because it has not been necessary for my jobs in Spain. I just move to London and I've found this practice quite useful. I try to keep all those tips in mind and I would also like to add one additional tip about the form of the cover letter: - We've to notice that the appearance is as relevant as the content.

Submitted by iamloïs on Thu, 19/11/2020 - 08:02

It's been a long time I haven't writing a covering mail. But, I am used to write mails a lot in a week because with the lockdown, I write to my teachers to ask some questions about the course. So now, thanks to this, polite expressions and the e-mail form hold no secrets for me anymore!
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Submitted by Hennadii on Thu, 12/11/2020 - 16:40

Telling the truth I haven't written a covering email for a while. Obviously, because I haven't looked for a new job. But right now I'm in the middle of a work search so this theme is quite timely. Thanks, guys! For the topic. I think your tips are very useful and I'm going to keep them in mind. Yes, you definitely show us the really good covering email and explain every important part of it. The covering letter must be brief but not too short, informative but not double your CV, it's good to put in it some personality but not cross the official/unofficial border and make it too casual. Well, I haven't any other tips, because you have already covered this topic complitly.

Submitted by EdtaKrkmz on Fri, 06/11/2020 - 00:11

Hello I am Eda and I am a chemist. I has been working as research and development engineer. My company has got so many foreign customers and we have to keep in touch with e-mail. Sometimes sending mail in English is hard to me because of the my weak grammar but i can improve my English skills with using your website. Thank you to provide this opportunity to us. Lets come your question. Yes, I have some tips to for writing a good covering email. 1-Start with introducing yourself clearly and shortly 2-Write your purpose on the email 3-Don't write too long paragraphs. It should has short and clear ideas. 4-Finish with being very polite

Hello Eda,

Thanks for sharing this good advice about how to organise an email. I wanted to mention that in the next few months we plan to publish a course called Effective Email Communication for our subscribers that has really useful advice for people who use email frequently, especially in a business setting. We'll announce it once it's published.

I just thought you might be interested, but no worries if not!

Best wishes,


The LearnEnglish Team

Submitted by AprilApple on Fri, 23/10/2020 - 06:02

Hi I am a fresh graduate and have no working experiences. How am I going to describe how much I know about the job and how much help that I can give to the company that I am applying for? Next, what about the role of the job that is not really related to your university courses? Like for example, you studied sciences but has applied for sales or other positions that are not really related to sciences, how do you write a letter for job application in that case?

Hello AprilApple,

As for your university studies in other areas, think about the kinds of skills you developed there. These can be quite general (e.g. critical thinking, reading texts closely, writing clearly, presenting complex data for non-specialists) and usable in many different contexts.

I'd also highly recommend you do an internet search for something like 'tips for new job seekers', where I expect you'll find better advice than we can give you on this.

We wish you all the best with your job search.

All the best,


The LearnEnglish Team

Submitted by AnnaSmith on Thu, 22/10/2020 - 19:58

Yes, I have a few tips. 1) Do not repeat the same things as at CV, but do a summary 2) Concentrate on transferable skills (in case your current work is different) 3) Explain your motivation 4) Tell why you are better than other for this job

Submitted by Ugulhan on Mon, 05/10/2020 - 09:12

I found a good one this covering letter because I have written also the same content in my previous cover letter. But I feel the more likely the content has a wide range of vocabulary. Therefore, I would use this cover letter example for my next cover letter.

Submitted by YaMaCa on Sat, 03/10/2020 - 12:47

I would like to share some tips to write covering emails. 1- your name, years of experience, and actual job. 2- a position that you are applying. 3- skills that you have learned throughout your career. 4- why do you like to be part of the company 5. Why do you think, you are the right person.

Submitted by nazu44 on Thu, 17/09/2020 - 20:24

To: recruitment @new-company.com From: Daniela Saenz Subject: Recruitment Coordinator Dear Ms. Smith, I'm writing in response to your advertisement for a Recruitment Coordinator. My name is Daniela Saenz and I'm a Search Manager. I have had this Job for the current year and I believe I am the person you need for your new role. The bulk of my work involves coordinating our entire search pipeline and set strategies to meet our clients' recruitment expectations. I'm very comfortable using Google Docs like the spreadsheet to analyze data and Monday platform for Project Management. I manage a team of more than 20 Sourcing Specialist and 3 Team Leaders. I have a few years working in the staffing and recruiting industry specifically for the Computer Software/ Internet segment and I truly believe that I have the skills to push your business forward. I would appreciate the opportunity to bring my experience and enthusiasm to this role and continuing to develop professionally and personally. Following our previous conversation about your company I very much feel we would be a good fit for each other and I would welcome the opportunity to discuss this position with you. Please find attached my CV. I look forward to hearing from you. Best Regards, Daniela Saenz.

Submitted by Huynh Nguyen on Wed, 02/09/2020 - 12:07

To: recruitment(at)sheraton.com From: Huynh Nguyen Subject: Recruitment Trainee Application Dear Ms Nhu, I am writing in response to your advertisement for recruitment trainee position. My name is Nguyen T.T Huynh, a junior student at Ton Duc Thang university (TDTU), majored in Hospitality Management. I surely aware of the knowledge that I gain in my school is just the tip of the iceberg. From that point, I hope to have a chance to learn about HR seriously and professionally. Beside my basic knowledge, I have taken the TOEIC and MOS exam, the score was over 700 and 800 respectively. I would very much like the opportunity to bring my enthusiasm to keep learning in order to prepare the best both knowledge and skills for my future when I graduate. Following initial research into your company, I would very much feel we will fit each other and really hope the opportunity to discuss this position with you in person. If you need further information, feel free to contact me via this email. I am looking forward to hearing from you. Sincerely, Huynh Nguyen

Submitted by senes19 on Mon, 31/08/2020 - 15:49

Yes, I have some tips for writing a good email. Firstly, we should notice which one of jobs are suitable for us. And then while we are writing in response, we will draw attention about our abilities to comply with this job. In our statements, we should show that our current aims are overlapping in fact better than anyone else. Clarify and self confident are the most priotrise Them in the letter. And very briefly we will explain what will we achieve when we get the job.

Submitted by Mariapia on Mon, 17/08/2020 - 16:28

To: recruitment @new-company.com From: Susan Nelson Subject: Digital Marketing Executive application Dear Ms Jones, I'm writing to you in response to your announcement that concerns a position like architect in your archlab society. My name is Mariapia Ross, I graduated from Politecnico di Milano two years ago then I did a master in structural solutions. From that point I started working as junior architect especially in the field of structural and exterior design, most of my job it's about helping other in structural problems even if I deal with external design with my team of associates . I'm quite sure that my experience and my skills are what you really need, I'm smart and my first skill is problem solving. I am enterprising and for that reason I use and juggle a lot of archi programs such as adobe ph, ai, id and also autocad, archicad, 3d studio. And I fell really confident using structural programs, in fact I think that our job together could be great. Following initial research on your company I feel a great connection and after knowing each other it could be even better. I really appreciate your work and I hope that you will give to me the opportunity of speak my mind in person. I enclose my Cv. I hope to hear from you, Yours sincerely. Mariapia Ross

Submitted by Dorji on Fri, 10/07/2020 - 13:45

Dear sir, Iam mr.dorji writing to your good office for applying as assistant to director general which there is vacant post seen in your website on dated 2/5/2020. I have three years experiences as working with director general and i will be helping much better than previous assistant.iam sure I will be honest enough to work with director and my future will be more enjoyable if iam selected the given vacant post. With regards Dorji

Submitted by RZA on Fri, 29/05/2020 - 20:13

Dear Mr. X, I am writing in response to your advertisement for a process engineer. My name is RZS, and I am a recent Chemical engineering graduate from SU. I have managed to graduate with first-class honours and developed several skills like problem-solving, persistence, pressure handling, and analytical thinking. Also, I am pretty good at simulation software like Aspen, Unisim, and DWISIM. I have always had a passion to work as a process engineer in an oil company like yours. I believe I have the skills to push your business forward through creativity and innovation. I would very much like the opportunity to both bring knowledge and enthusiasm to this position, whilst continuing to develop professionally and personally. following initial research into your company, I very much feel we would be a good fit for each other, and I would welcome the opportunity to discuss with you in person. Please find attached my CV. I look forward to hearing from you. yours sincerely, RZA

Submitted by anneshirley on Wed, 06/05/2020 - 11:02

Dear Ms. Hill, In response to your advertisement on company's website, I am writing this letter to you for the Software Test Engineer position. My name is Anne and I have been working as a Senior Software Test Engineer for 7 years. I believe that my work experience make me an ideal candidate for the job. My professional experience includes analyzing the business requirements, creating test strategies, and executing tests to identify bugs in new software and create and maintain automation packs for the same. In addition to my experience and personal qualities, I have leadership experience and a passion for software testing. With my educational background and my attention to detail and performance, I am in an excellent position to help your organization to produce top-quality software products. I've attached my resume, which further details my skills and education. Please do not hesitate to reach out if you have any questions about my background. I look forward to the opportunity to speak with you further; thank you for your time and consideration. Best regards, Anne Shirley

Submitted by stanlee on Wed, 06/05/2020 - 08:47

Dear Susan Jones, I'm writing to apply for the Software Team Leader position at ABC Software. My name is Stan Lee and i have more than 5 years experience working as software developer. My professional expertise aligns perfectly with the requirements of this position in your company. My duties at XYZ Software include couching junior developers, reviewing others' code and developing most challenging tasks. I'm experienced in various technology in e-commerce domain and i'm open to learn new ones. I believe ABC Software will keep its great success for many years to come and my expertise will help ensure company goals succeed well in the future. Several years that i spent in the software development have prepared me for such an opportunity and i assure you that i'll be one of tthe key part of your technology team. I would like to discuss my experience and skillset how fit this job in a personal interview. Thank you for taking your time and I'm looking forward to hearing from you. Regards, Stan Lee

Submitted by Reza 2020 on Tue, 05/05/2020 - 16:56

to Head of department of Language I am just writing in response of your advertisement in social media regarding a vacancy position in your department. I have master degree in French literature from British Columbia university. I also have a good experience in writing of dairy news by working with local newspaper called "Sharara" at Ottava. The bulk of my work involves social and hobby news. I believe I am the right person you are looking for filling the role. please find attached my CV. if you have any question regarding to this cv please do not hesitate to contact me. Your sincerely Reza P.S. my cell phone: +6011286232**

Submitted by Reza 2020 on Tue, 05/05/2020 - 16:44

to who it may concern

Submitted by Huini on Fri, 17/04/2020 - 14:47

To: recruitment(at)new-company.com From: Susan Nelson Subject: Mecahnical Engineering Lecturer application Dear sir, I am writing in response to your advertisement for a lecturer post of Mechanical Engineering. My name is Huini and I graduated from Beijing University in Mechanical Engineering. I have had a job as a lecturer in Huian Universtiy for the last six months and I believe I am the person that suitable for the this post. I have a great experience in teaching profession. I have taken some sessional course like Matlab, Computer Aided Design and Heat Transfer sessional. I have also offered a theory course named Fluid Mechanics. I have enjoyed all of my classes and tried to involve in all of the student in class. I have a good convincing power and I believe it is the best tool for any teacher. Besides, I have a good background on research and I helped a good number of students in their undergraduate thesis. I have attended many conferences and got the opportunity to meet many researcher and shared research-oriented knowledge. So, this types of experience I like to share with students to spread the knowledge and make them suitable for any kind of job. Finally, I want to declare myself as a potential candidate for this post and I hope authority will consider me as a eligible candidate and give me the opportunity to share my thought, knowledge and enthusiasm towards the students. Please find attached my CV. I am look forward to hearing from you Yours Sincerely, Huini

Submitted by jazmin marquez on Thu, 09/04/2020 - 12:34

Dear Mrs. Sandra Quitian I am writing to you in response to your announcement from a Spanish area coordinator. My name is Jazmín Márquez, I am a professional in Spanish pedagogy and recently I did a master in pedagogy of the mother tongue. I have been a teacher for five years and I think I am the person you need for your new position. Most of my job involves leading people to achieve different goals. Therefore, I feel very comfortable using strategies to motivate and train people to work as a team. I have always worked in the area of ​​education, therefore I have and have the skills to drive your institution through creativity and innovation. I would very much like the opportunity to contribute my experience and enthusiasm to this role while continuing to develop professionally and personally. After speaking with your assistant, I am very confident that we would fit in well with each other and would appreciate the opportunity to discuss this position with you in person. I enclose my CV. I hope to hear from you. Yours sincerely, Jasmine Marquez

Submitted by hanaa abed alhadi on Thu, 02/04/2020 - 20:56

thank you
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Submitted by Magedelabd on Thu, 02/04/2020 - 19:53

Here is some tips for writing a good covering email.try to find the name of the hiring person and address the email to him. Start with a clear statement who you are and the job you apply for. Then give information about you current work. mention how and why your experience is fit and useful for their company. End your letter with a statement which suggest a future contact like I look forward to hearing from you.

Submitted by Rahma Mahmoud on Thu, 19/03/2020 - 08:54

Be precise and use a good language between formal and friendly style. You are compelled to show your expertise and make you the best candidate for this role. You also should structure a customized cover letter for every role you are going to apply.

Submitted by shahhoseini on Mon, 09/03/2020 - 17:10

Thank you so much for training this lesson.

Submitted by Boltedroyce on Fri, 25/10/2019 - 13:44

To: recruitment@new-company.com From: Royce Fu Subject: Secondment to British application Dear Colleagues, I'm writing in response to the secondment program for job vacancy in Britain office. My name is Royce Fu and I'm a Manager in Transaction service. I have 2 years experience in deals with variety industry exposure, before joined deals team, I have had worked in assurance team mainly focus on real estate sector. I believe this job vacancy fits me much well, and I could contribute to both the host office and home office. The bulk of my work involves FDD and valuation service in M&A activities. I'm experienced in NEV, semiconductor and real estate sector. Based on my proficient skills in DA tools, I do well in the operation analysis to dig out the driver and trend of target business. Although I'm a new promote manager, I have had several job experience as manager in charge already. Which really benefit my team management skill and client management skills a lot. During my past 5 year in firm, my rating maintains top performance though department altered in the third years. I believe I could adapt the new environment in Britain and contribute my specialty. Please find attached my CV. I look forward to hearing from you. Yours sincerely, Royce Fu

Submitted by Hoang Tien on Sat, 17/08/2019 - 00:47

Wonderful, now I can write a letter to the company for applying a suit work. Thanks!

Submitted by Dimpy on Fri, 26/07/2019 - 14:18

Hi I have a question regarding the reading text. Can we write "Please find my CV attached along with the/this email " instead of "Please find attached my CV "?
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Submitted by Kirk on Sun, 28/07/2019 - 01:15

In reply to by Dimpy


Hello Dimpy

'along with the' sounds strange to me, but it sounds OK to me to say 'Please find my CV attached to this email'.

All the best


The LearnEnglish Team

Submitted by Nicole Savage on Tue, 07/05/2019 - 19:19

Nice article, but i already seen it there google

Submitted by linhview on Fri, 19/04/2019 - 09:21

yes, I do. When I send mail to apply for new jobs, I will write cover letters.

Submitted by Anna Spinosa on Mon, 15/04/2019 - 16:27

I found this exercise really interesting , with loads of examples in order to learn how to properly cover a letter