An email to your professor

Learn how to write an email to your university professor.

Instructions

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Dear Professor Henley,

I am writing to inform you that, unfortunately, I am unable to continue to attend the Logic II course this semester. I would like to request permission to defer as I understand that this is only possible with your approval.

The issue is that I am currently doing an internship with ABC Ltd. It started in July and will continue until the end of the semester. The internship takes up 25 hours per week and I am concerned that it does not leave me with enough time to study. I have already asked if I can reduce my hours there, but this is not possible.

With your approval, I could take Logic II next semester instead. I realise that this would mean a heavier workload than usual next semester, but I assure you that I would be able to manage my time and keep up.

Thank you for considering my request and I would be happy to come in and discuss the matter further.

Regards,

Sarah Price

Tips

  1. Use the person's job title if you don't know their name (e.g. Dear Admissions Tutor, Dear Marketing Manager).
  2. Start your email by clearly giving your reason for writing. Then you can explain the problem.
  3. People are busy, so make it short and clear. Just include the most important information.
  4. If you have a solution to the problem, suggest it and politely ask if it can be done. If you don't, politely request help.
  5. Finish by thanking the person for their help and offering to discuss the matter further if necessary.
  6. Regards, (also With regards, Best regards, or Kind regards,) is a more friendly-sounding sign-off than Yours sincerely, but it is still formal.

Discussion

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Submitted by Rita25 on Mon, 04/07/2022 - 03:20

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Probably lack of motivation, laziness, conflict of schedule, financial problems or could be due to illness, there are so many reasons behind dropping out a course and it entirely depends on every individual. The good part of dropping out a course is you get time to think what is more important and focus on the courses that your interested in, the downside of it is heavy workload by next semester.

Submitted by Abrarhussain on Sun, 30/01/2022 - 23:05

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One good reason for giving up a course, is that the family need is greater. One bad reason for giving up a course, is lack of interest.

Submitted by Suraj paliwal on Tue, 09/11/2021 - 14:06

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Firstly I write bad reason to giving up the course.
For the vacation is very bad to giving important course.
Attend party, marriage ceremony and for going to cinema is bad reason
Good reason,,
Health problems, anyone in this have not Full immune system so if someone is health damage then surely take a rest

Submitted by Stela Stoycheva on Fri, 05/11/2021 - 22:16

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I don`t think it has the reason or justification to give up from something... Maybe if the reason is health problem... I know doesn`t matter how difficult is something "I can; I must to do; I will be better after that". In my country we tell: "I'm scratching with teeth and nails to do my goal"
Everything depends of purpose, maybe and education...

Submitted by Ehsan on Tue, 27/07/2021 - 06:17

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If you can't attend to class or you can't study due to important thing for example a sickness, it is justifiable. but if you give up a course for reasons like going to vacation, it is bad.

Submitted by Shodhika_Smile on Sun, 17/01/2021 - 20:25

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Well, some of the convincing reasons for giving up a course would be a) mandatory extra shifts/ over-time at work and, hence, paucity of time and inability to juggle with demanding workplace and college studies, b) sudden illness of a family member/ a parent and the need to be around them more than usual, thus, the college studies likely to suffer, and therefore, giving up one course during the present semester would allow me more time to dedicate to current family responsibilities, etc. Some of the lame or not-so-convincing reasons for giving up a module would be a) the schedule for this course clashes with my workout timing which I had decided with a bunch of my gym mates and I cannot let down my buddies for the sake of attending classes for this module, etc.
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Submitted by Hennadii on Thu, 10/12/2020 - 10:33

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Well, there are soooo many reasons to give up your study. I personally know most of them )) Tick off your fingers: laziness, bad mood, horrible weather, a warm bed, hangover etc. Just kidding, of course, there are lots of honest reasons to leave the course: money needs and, as result, lack of time due to the work. Another serious reason is a disease. Some people just can't continue to study because of their own or relative's illness. I knew some guys who gave up their studies because they suddenly realize they wanted to study something different. Maybe they weren't confident about their educational choice for a while and finally decided not to continue these senseless efforts.
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Submitted by shelly on Tue, 10/11/2020 - 08:08

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During my college years, I did not attend one or two classes due to my bad mood or lazy thoughts, but I never wanted to give up this course. Now I don't give up a course because of mood or any little matters. If I have to give up a course because of some more important things, I will try my best to catch up with it later.

Submitted by cittàutopica on Fri, 16/10/2020 - 19:28

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There are many reasons for giving up a course: a same reason can be good for someone and bad for other, because it depends on personal conditions or situations.