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An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.



Language level

Beginner: A1


I want to have a peaceful place in good view and good service

For me, view is very important. A beautiful view can relax my mind and enjoy my stay. A room with good air conditioning is also important. However, I like the natural ventilation very much. If they can provide that I will be so happy.

When I book a hotel room,I ask for room with good view.

I want to good view and clean room. also at least get breakfast in the hotel.

When I book a hotel room, I ask if it have restaurant and pool. Sometimes, I ask for room with air conditioning, but it depends on city where I travel.

I ask for a clean room, wifi, an iron and a good view.

When I book a hotel room, I ask for en suite room. I would like an air-conditional, hot water in the bathroom, especially wifi and a view if any. I might don’t need refridge, safety box, television o.r bath tub

I would like to ask for bathtub when booking a room. Taking a hot bath after a long trip or a business travel can release the stress very well. Furthermore, floor to ceiling window with a good view is very important for me. A large window can brighten the whole room, which makes people more energetic and active, and it is very pleasant that the beautiful scenes comes into view when you look out from the window.

To: Hana hotel
From: Kathy Nguyen
Subject: Booking 3 nights next month
Dear Hana Hotel!
I would like to reserve a double room three nights with breakfast on the 27, 28 and 29 of April. Could i have a room with a bathtub and a hairdryer please?
I will arrive at about 11 p.m on 27 and i have not a promotional code.
Please could you confirm the booking or let me know if you need any further information.
Many thanks
With kind regard
Kathy Nguyen

I usually request a room with a view so I don't get bored.