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An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.



Language level

Beginner: A1


When I'm going to book a hote,l I need to know the price for one night and how many meals are included in the price

When i book into a hotel, first i demand that the rooms be close, because we have children. Also, when i arrive, i check the cleanliness of the rooms and the view.

Hello, can you help me?
I'm a bit confused about the preposition I must use with the word "booking".
I mean, if I've booked a hotel, which sentence is correct to mention the booking:
- I've made (I have) a booking to your hotel
- or .. a booking in your hotel
- or .. a booking with your hotel
- or .. something else?

Thank you.

Hello Yshc,

I think booking to is incorrect. Both with and in are possible and I think there is no difference in meaning. There are probably regional preferences, I would imagine. As a British English speaker, I would use booking with most often.


Note that when we reference a time we use forI have a booking for Thursday.



The LearnEnglish Team

Many thanks.

Thanks a lot!

When I book a hotel the first thing that I ask is if the room has bath , and the cost also if the room have internet.

Dear David, if you need a good experience in a hotel, don't register in Asco Hotel :)

When I go to a hotel first I ask if the breakfast is included others things that I ask is if the house keeping is included because in some hotels its no included also I ask the price per night and one last thing that I ask is if the hotel has attractions.

When I book for a hotel room I ask about the space of it, if has a view of the sea or a good view, about the price of it and where is it, the floor of the room, what have the room in and if the hotel have a good location in the city.