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Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text


1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.



Language level

Beginner: A1


It depends, because if I cannot meet with my colleague, I prefer to give him instructions in a write note. But if I can meet with the other one, I prefer to speak instructions.

I prefer to give instructions by email because it remains a note of what has been said