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An email to ask a colleague to do something

Learn how to write an email to ask a colleague to do something.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Gabriela Flores
To: Yuki Sato
Subject: Request for new price list for V1698 face creams

Dear Yuki,  

We are presenting to some new clients next Monday 10 December and they are interested in our V1698 face creams.

I understand from Kate that the prices have changed recently. She mentioned that you have the new price list. Do you think you could email it to me?

I would be grateful if we could have it by close of business on Thursday 6 December. That would give us time to prepare for our presentation.

Thanks very much for your help.

Best regards,



  1. Some people prefer you to use their first names, and others prefer you to use their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company when writing emails.
  2. Explain the reason for the request.
  3. Give a deadline when possible.
  4. Give dates clearly.
  5. Make your request polite by starting it with Do you think you could … ? or I would be grateful if you/we/I could … .
  6. If you don't know the person you are writing to well, you can finish by writing Best regards just before you sign your name.



Language level

Pre-intermediate: A2


Yes, a lot....

Nice a bit difficult but helpful :D

Dear President,

Fancy a cuppa?


yes, if I need to talk about work or have a request, I send an email to my colleague.

I write some emails to my colleagues

I usually write a lot of emails at work. You need to ber careful when sending messages, because poorly worded text can cause a lot of problems

To: Mr Buffet
From: Mikhail
Subject: Request recommendation

Dear Mr Buffet,

We are have confusing with our investment decision about Big Oil company, what do you think about it, recommend buy or sell this compony? I attached annual report and our analysis.

We would be grateful if we could have it early as possible.

Thank you so much for your help

Best regards, Mikhail

I don`t send emails to colleagues because I work on my own and I don`t have.

No, I don´t. I don´t send a lot of emails to my colleagues. I prefer to talk with them and to do request personally

That's what i prefer too