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Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Checklist for opening the shop

Start at 8 a.m.

  1. Firstly, when you enter the shop, remember to turn off the alarm.  
    • Do this by holding your key card to the alarm panel. It's behind the door near the light switches.
  2. Open all the blinds and turn on the lights.
  3. Please don't forget to start the coffee machine so your colleagues have fresh coffee for when they arrive.
  4. At 8.15 a.m., watch out for the fresh deliveries at the back door. They usually arrive at that time.
    • Pay attention to the order list and what is actually delivered.
    • Remember not to sign for anything that isn't in the delivery as there are often items missing.
  5. Check the answer phone and shop email account for any new messages.
  6. Leave the heating and the air conditioning alone. They are on an automatic timer. So please, don't go near the control panels.

Finally, you need to finish everything above before 8.45 a.m. and open the shop at 9 a.m. There is a red logbook under the counter. Make sure you sign it for each day when you have completed all points on this checklist. Make a note of any issues.

If you have any problems, call your supervisor or the 24-hour support line number below.


  1. Use imperative verb forms to give orders and instructions:
    Turn off the alarm / make sure to sign the logbook.
  2. Tell people exactly what you want them to do and when:
    You need to do everything above before 8.45 a.m.
  3. Tell people where things are – they might not know:
    It's near/behind/over/under the …
  4. Give emergency contact information.
  5. Have a sheet for people to sign after they have completed the process, e.g. cleaning a machine or balancing the cash register.



Language level

Pre-intermediate: A2


I need to give many instructions to my students as I'm a teacher.

I need to give instructions to students because they need to learn how to do homework or class workshops.

I don't give instructions to anyone.

Check List for update of model

Firstly, make sure that you have all input data. For that collect all data in folder and named folder like department that sent it, save mail for find people who sent after time.

Update model by input data, and compere with old version, do you have any question? If yes, send email to responsible department for comment.

Send message to responsible department with change file, and collect comment for presentation. Make sure that you understand all comment and can explain differences.

Choose period of valuation and discount date.
Watch out that all sheets of model have password, after save book.

Make compare file for supervisor.

If you have any question you can discus with your colleges.

In my work, I often need to give instructions to the society that use public service that I manage. Instructions also are given to co-workers to optimize the relationship beteween public service and citizens.

I rarely have opportunity to give instructions to someone. But when my nephews in my place I give them instructions for opening snacks and how to turn on the TV.

I don`t have to give instructions to anybody

I need to give instruction to my student to do homework or exercise. After that I always give instruction is to give pay attention to other teacher and listen carefully teacher's instruction.

I am trying to express a broadband setup procedure in this case. Initially, plug in the phone line and electric socket. Then, wait to power light start being green. Next, search the broadband name with your mobile or computer. Make sure enter the right password on it. Finally, check the connection and enjoy it. Remember if you have any issues call the support service in 24 hours open line or contact the by live chat.

I am so happy because I see the instructions which are related to my job. I am a technical writer and like this vocabulary will help me to improve my facilities in English.