An email to your professor

Learn how to write an email to your university professor.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Dear Professor Henley,

I am writing to inform you that, unfortunately, I am unable to continue to attend the Logic II course this semester. I would like to request permission to defer as I understand that this is only possible with your approval.

The issue is that I am currently doing an internship with ABC Ltd. It started in July and will continue until the end of the semester. The internship takes up 25 hours per week and I am concerned that it does not leave me with enough time to study. I have already asked if I can reduce my hours there, but this is not possible.

With your approval, I could take Logic II next semester instead. I realise that this would mean a heavier workload than usual next semester, but I assure you that I would be able to manage my time and keep up.

Thank you for considering my request and I would be happy to come in and discuss the matter further.


Sarah Price


  1. Use the person's job title if you don't know their name (e.g. Dear Admissions Tutor, Dear Marketing Manager).
  2. Start your email by clearly giving your reason for writing. Then you can explain the problem.
  3. People are busy, so make it short and clear. Just include the most important information.
  4. If you have a solution to the problem, suggest it and politely ask if it can be done. If you don't, politely request help.
  5. Finish by thanking the person for their help and offering to discuss the matter further if necessary.
  6. Regards, (also With regards, Best regards, or Kind regards,) is a more friendly-sounding sign-off than Yours sincerely, but it is still formal.
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Worksheet100.13 KB

Language level

Submitted by Suraj paliwal on Tue, 09/11/2021 - 14:06


Firstly I write bad reason to giving up the course.
For the vacation is very bad to giving important course.
Attend party, marriage ceremony and for going to cinema is bad reason
Good reason,,
Health problems, anyone in this have not Full immune system so if someone is health damage then surely take a rest

Submitted by Stela Stoycheva on Fri, 05/11/2021 - 22:16


I don`t think it has the reason or justification to give up from something... Maybe if the reason is health problem... I know doesn`t matter how difficult is something "I can; I must to do; I will be better after that". In my country we tell: "I'm scratching with teeth and nails to do my goal"
Everything depends of purpose, maybe and education...

Submitted by Ehsan on Tue, 27/07/2021 - 06:17

If you can't attend to class or you can't study due to important thing for example a sickness, it is justifiable. but if you give up a course for reasons like going to vacation, it is bad.

Submitted by Shodhika_Smile on Sun, 17/01/2021 - 20:25

Well, some of the convincing reasons for giving up a course would be a) mandatory extra shifts/ over-time at work and, hence, paucity of time and inability to juggle with demanding workplace and college studies, b) sudden illness of a family member/ a parent and the need to be around them more than usual, thus, the college studies likely to suffer, and therefore, giving up one course during the present semester would allow me more time to dedicate to current family responsibilities, etc. Some of the lame or not-so-convincing reasons for giving up a module would be a) the schedule for this course clashes with my workout timing which I had decided with a bunch of my gym mates and I cannot let down my buddies for the sake of attending classes for this module, etc.

Submitted by Hennadii on Thu, 10/12/2020 - 10:33

Well, there are soooo many reasons to give up your study. I personally know most of them )) Tick off your fingers: laziness, bad mood, horrible weather, a warm bed, hangover etc. Just kidding, of course, there are lots of honest reasons to leave the course: money needs and, as result, lack of time due to the work. Another serious reason is a disease. Some people just can't continue to study because of their own or relative's illness. I knew some guys who gave up their studies because they suddenly realize they wanted to study something different. Maybe they weren't confident about their educational choice for a while and finally decided not to continue these senseless efforts.

Submitted by shelly on Tue, 10/11/2020 - 08:08

During my college years, I did not attend one or two classes due to my bad mood or lazy thoughts, but I never wanted to give up this course. Now I don't give up a course because of mood or any little matters. If I have to give up a course because of some more important things, I will try my best to catch up with it later.

Submitted by cittàutopica on Fri, 16/10/2020 - 19:28

There are many reasons for giving up a course: a same reason can be good for someone and bad for other, because it depends on personal conditions or situations.

Submitted by Cami on Thu, 04/06/2020 - 18:56

I think that it could be a good reason to give up a course if, e.g., you don't have to time to study because, e.g., you already attend other courses or you have to work but also if the professor that holds the course doesn't teach during it and, nevertheless, you have no advantage to attend it; i believe, instead, that if you give up a course because you prefer sleeping or because you aren't in the mood for reaching the place in which the class will be holded, you give up a course for a bad reason.

Submitted by OlaIELTS on Sun, 10/05/2020 - 15:43

Some of the good reason for given up a course include plan to meet a target and that of convenience, while the bad reason is seen in having an illness or an unpredictable issues.

Submitted by Reza 2020 on Thu, 07/05/2020 - 14:35

Dear professor John I am writing to inform you that I could successfully pass the university English requirement recently. Currently, I am ready to start working on new data management project. But there is some issues about the subject that we already determined. according to our time limitation I don't think I be able to complete the project on time. I would happy if you suggest another subject related to your professional research area. Definitely your experience will help me to complete the project on time. Thanks for your considering to my request. I will happy to come in talk with you as soon as possible. Kind regards, Reza

Submitted by Huini on Wed, 29/04/2020 - 11:58

Hello Professor Jhon, I am writing to inform you that, unfortunately, I am unable to continue to attend the Finite Element Method (FEM) course this semester. I would like to request permission to defer as I understand that this is only possible with your approval. The problem is that I started working with my thesis supervisor by taking 3 credit thesis and will continue my 50 percent of thesis until the end of this semester. I am concerned with my thesis works as a vast dedication is needed to complete it. It would be overloaded if I attend your course this semester. Furthermore, it could interrupt my thesis work, which won't bring a good outcome for me. With your approval, I could take the FEM course next semester instead. I realized that the next semester wouldn't be stressful for me and I assure that I will cover this course perfectly. Thank you for considering my request and I would be happy to come in and discuss the matter further. Yours Sincerely, Huini

Submitted by Magedelabd on Wed, 15/04/2020 - 19:50

The good reason to give up a course is if you are sick or you have something is very important to do in your work. Abd the bad reasons to give up a course is to leave for vacation or something similar.

Submitted by Maitane on Sat, 20/07/2019 - 11:19

What are some good and bad reasons for giving up a course? Good reasons for giving up a course could be circumstances related to illnesses or lack of time. I think that in this situations the solution is waiting to have good health or enough time to continue with the course. However, for me, bad reasons to leave a course are laziness and low motivation.