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Unit 5: Making arrangements

Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Language level

Intermediate: B1
Pre-intermediate: A2


is there a particular style of writing an email rather than the style of writing a letter? i know that email could be written like a note. however, in email salutation could be left out but the name of the sender is added at the end.

Hello Wasiu,

There's really a lot of variation in emails. Some are very formal and are not all that different from a formal letter in tone, whereas others are so informal that they're almost like text messages. The tone and style of most emails falls somewhere in between and really depends on who you are writing to and for what purpose. If you have a question about a specific case, please feel free to ask us.

All the best,
The LearnEnglish Team

Hello Wasiu,

This really depends on the style. Commas are nearly always used after salutations in American English; in British English, sometimes they are and sometimes they are not. In this unit, yes, they are.

All the best,
The LearnEnglish Team

Please let me use this.

Hello kami_shah78,

You are very welcome to use this and all of our pages! Please let us know if you have any questions.

All the best,
The LearnEnglish Team

Thanks to British council providing easy way to learn English

Good way to learning English

Thanks BritishCounil

Excellent way of learning English