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Unit 5: Making arrangements

Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Language level

Intermediate: B1
Pre-intermediate: A2


wonderful experience really helpful

I really this helpful website.


Thanks to British Council
I want to put more Lesson!

just wondering... what does A1,A2,B1,B2,C1,C2 means??

Hello pacific blue,

These refer to different levels of English competence. The scale is called the Common European Framework of Reference for Languages and you can read more about it here.


Best wishes,


The LearnEnglish Team

Can we use "be going to" for making arrangements?
eg: Mr.Toshiko is going to come to our next meeting.
What is the difference between a plan & an arrangement?

Hello yuparkhin,

In this context, a plan is something you intend to do and an arrangement is a something you intend to do that you have also arranged in some way. For example, if you're thinking of going to Bangkok for a holiday, that is a plan. If you're thinking of going to Bangkok and have also reserved a hotel room there, you have made an arrangement.

All of this is explained in a bit more detail on our talking about the future page, which I'd suggest you also study.

All the best,
The LearnEnglish Team

i really hope that i can speak english well but i can't even though i try to watch program by english but i can't speak like that.