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An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer


  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.



Language level

Intermediate: B1


When I went to the interview, they asked me about my experience, my university degree, my interests and etc. I have a master's degree in computer engineering. I also have good experience and background in IT. I published valid ISI articles in computer science. I also have good science and experience in trading in financial markets.

I didn´t do a job interview. As soon as I graduated, I passed an open competition. I've been working for my state government ever since.

I have went to job interviews for around 10 times. My experience is the preparation is an essential part. You need to search about the company, the job description, the expectation from HR/department. That helps you build confidence and the connection between you and company.

During the interview, I prefer to be honest as much as possible. It is good for both side. And always remember that you are not asking for a job, you are offering your skills, knowledge to company.

In addition, asking questions is a key point. Please take the chance to ask questions about the position, the company, the culture, the boss...everything that you want to know but can not search in advance.

Finally, it is ok to fail on a job interview. That does not means you are bad, sometimes it just because you don't match the position. Be positive and take the next chance.

My tips for doing well in job interviews are as;
1- Be punctual
2- Be prepared
3- Be positive
4- Be confidant
5- Be alert
6- Smile on face
7- Ask questions
The type of questions I have been asked are;
What qualifications do you have?
What experience do you have for this job role?
What qualities do you have that stand out above others?
Tell me something about yourself?

I advise you to be well dressed, you should speak with confidence, you should bring your resume, you should be friendly and tell about your work experience.
in my job interview I was asked about some real life cases at work and what I would do to solve them.

I have read great tips in comments, it’s recommended prepare before the interview, there is a lot of content on internet that can help, one comments said that is good stalk the interviewer before and I think that it's a great idea could help to be relax and see the other person like if you met him, also visit the company before to see how people usually wear and know more about it.

I recommend the following tips:
The candidate should read about the company.
Arrive at least 10 minutes, before the interview started.
Dress up according to the job.
Be prepared for the interview, the candidate should take online courses before the scheduled meeting.

Regarding the questions during one interview:
Why do you think, must the company hire you?.
Why do you offer to the company?
Expected salary.

This might sound crazy, I have a simple trick for people who get nervous around new people. Before the interview stalk the one that will interview you, find him/her on LinkedIn, and Facebook, it will make you feel like you've already met him/her when you are in the interview and will make you a lot less stress.

But the most important thing is be prepare. and always think of it as an experience.

Indeed, it is a good tip. I use doing the same.


I keep it in my mind when I take a job interview, to be honest, to keep a smile, and to answer the questions by interviewers cleary.